President's Board Room - Bagen Hall 101

Before Starting:

The room’s Windows PC and Blu-ray Disc player are located on the left side of the cabinet to the left of the wall-mounted presentation monitors. Please make sure that they are both powered on before starting the room’s Crestron control system.

The PC is controlled with a wireless keyboard and mouse. Both need to be switched on.

The Keyboard and Mouse are usually left on the conference room table. If they are not there, they may be found in the cabinet to the right of the room’s presentation monitors.

The cabinet also contains several adaptors for connecting different types of laptop computers to the system, as well as the Clickshare dongle (used to wirelessly connect devices to the system), and the remote control that is necessary for turning on the tuner, changing channels, and controlling volume if cable television is displayed.

Crestron System Power Up:

The presentation system is controlled by a Crestron touch panel on the conference table near the displays. Touch the panel to wake it if it is dark. Touch the screen again to access the Room Mode selection screen.

Note: The buttons along the right side of the Crestron panel’s bezel are inoperable. All room functions are controlled via the touchscreen.

Pressing the green “Presentation” button will allow you to display the room’s Windows PC, the Blu-Ray Disc player, a laptop or other device plugged into one of the room’s HDMI ports, a wireless device via the Clickshare dongle or the Clickshare App, cable television, or a combination of the above using the two side-by-side screens.

Pressing the yellow “Audio Conference” button will allow the room to be used for telephone conferencing.

Presentation Mode:

After selecting “Presentation Mode,” you will be presented with a version of this screen:

In this case, the room’s Windows PC will be displayed on the monitors. Until you log into the PC with your Canisius user name and password, only the left monitor will be seen by the PC. Once you log in and Windows starts, the monitor on the right will be seen by the PC as a second monitor, and it can act as an extended desktop for the PC.

The other video sources that can be displayed on the monitors are represented by the buttons across the bottom of the screen. To change what source is being displayed, select the appropriate button with the touch screen.

There are two separate laptop choices - “Laptop Front” and “Laptop Head”. A laptop can be plugged into an HDMI port in the conference table at the front of the room (nearest the monitors), or at the head of the table (farthest from the monitors).

Video Routing:

It is possible to choose the video source that is displayed on each of the two presentation monitors.

From the first screen that appears after you select “Presentation Mode,” choose the “Advanced” option. This is the one farthest to the right, with a picture of a wrench on it.

This screen should appear. If it does not, choose the “Video Routing” button at the bottom of the screen that does appear, and this screen will come up.

Video Routing Screen

Then, touch and drag the video source at the top of the screen down onto the monitor that you wish for it to appear upon. For example, If you wanted the room’s Windows PC main desktop on the left, you would drag the “PC Monitor 1” icon to the left monitor. If you wanted that computer to have an extended desktop, you could drag “PC Monitor 2” onto the right screen.

Notes:

• As stated before, you must use the remote control stored in the right-hand cabinet to change channels when watching cable TV.

• When you drag the “Clickshare” button onto one of the video monitors, the following instruction screen will appear, informing users how to use the Clickshare app in order to display their mobile device. The Clickshare dongle stored in the right-hand cabinet can also be used to display a laptop wirelessly.

Lights:

Selecting the “Lights” button while in the “Advanced” controls menu will present you with options for controlling the lighting in the conference room

Room Blinds:

The window blinds can be opened or closed via a remote control that can be found on one of the tables or counters in the room.

Audio Bridge:

The “Audio Bridge” button will allow you to input telephone numbers in order to store them, so that can be dialed when using the conference room’s Audio Conference feature.

Audio Bridge Screen

Audio Control:

This selection allows the user to mute and unmute the room’s microphones when the room is being used for phone or video conferencing, and to adjust audio levels.

It is important to remember that by default, the microphones placed around the conference room table are muted - this is indicated by the red circle on the right side of the screen. To unmute the mics, tap the circle

Cameras:

The “Cameras” selection button allows the room’s video camera, which is located below the presentation monitors, to be controlled.

Video Camera

Note: The room’s camera and microphones can be used when video conferencing with Zoom or Teams

When “Cameras” is selected from the advanced settings menu bar, the following screen will be displayed on the Crestron control panel:

Automatic camera tracking can be activated or disabled using the button on the screen’s top left. The camera system will use the table microphones to decide who to focus on based upon who is speaking.

When tracking is turned off, the camera can be manually controlled. The cross-shaped directional control on the left of the screen can be used to pan the camera to the left or right, or to tilt it up or down. The magnifying glass buttons can be used to zoom in or out.

The camera can also be told to move to pre-set positions, indicated by the diagram of the table on the right half of the touch panel screen. When the camera icon at one of the positions on the diagram is pressed, or when one of the general description buttons below the diagram is pressed, the camera will move to that position.

Please note that the black rectangle with “Screen” written on it vertically is a representation of the presentation monitors. Depending on where the Crestron panel is positioned at the table, the diagram may not match the orientation of the operator.

Audio Conference mode

If the Conference Room is to be used for an audio-only telephone conference, the “Audio Conference” button should be selected when the room system is initially started up.

The above control screen will appear on the Crestron panel, and the room will operate much like a telephone set on speakerphone. The table mics will serve as the phone’s sound pick-ups, and the room’s speakers will be the phone’s speaker. Mute and volume controls are on the right side of the screen.

Room Shut Down

When you are finished using the room, tap the red “Exit” button on the lower left corner of the control panel enough times to return you to the screen that appears at start up where you choose between presentation mode and audio conference mode.

Once at that screen, press the red “System Off” button to turn off the system. Don’t forget to log out of the room’s Windows PC.
Please turn off the wireless mouse and keyboard.