Zoom for Web Conferencing
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- Nicholas Coil
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Participate in a Zoom Meeting or Webinar Hosted by Someone Else
Received an email invitation to join a Zoom meeting? If so, you do not need a Zoom account. In one way or another, your meeting host will supply you with a web link (URL) that, at the time of the meeting, you click to join.
Look for the link you need to click to join the meeting:
To join a Zoom meeting you should have a PC or mobile device, with internal or attached microphone and speakers. A webcam is helpful, too.
Often, a Zoom meeting also allows you to join via telephone, and includes instructions for that, too.
Very likely, when you join the meeting the Zoom app will ask you if you'd like to use your computer/pc/laptop audio. Under most circumstances, that is what you want to do. Before joining a meeting, though, watch this video so you'll know other ways to properly connect and configure your microphone and speakers:
Getting ready for a Zoom Meeting on a PC or laptop? Download the Desktop App here.
Update your Zoom app frequently, since this ensures features are compatible with other internet services, including security. If your Zoom app gets too old, and it instructs you to contact a Zoom administrator to update it, you can quickly delete and reinstall it on your own. Learn how to keep Zoom automatically up to date here.
If you are using a mobile device, find the Zoom app in your appropriate app store.
When you join a Zoom meeting or webinar on your Windows or Mac computer from an email invitation, you will be using a small piece of software from Zoom. If you do not have this on your computer or mobile device already, you will be prompted to download it after clicking the link in the email invitation. It's a quick download, but if you'd like to download the app beforehand, just to save time and be better prepared, you can do so.
An overview of Zoom settings can be found here.
If you are participating in a meeting, but are not hosting it, you do not need to sign up for a Zoom account within the Canisius University license.
Host a Zoom Meeting or Webinar
Canisius University pays for a Zoom license that grants faculty and staff at the University a Pro account. This is useful if you must conduct meetings over 40 minutes, or have more options to record them. If you do not have a Pro Zoom account, contact the Canisius University Help Desk (helpdesk@canisius.edu) to request one. Allow several business days for this account to be created.
Also note, due to a limited amount of licenses, Zoom Pro accounts are only available for faculty and staff. Pro accounts for students are unavailable. There are no exceptions. As an alternative, students can use Google Meet. While not as robust, Google Meet does allow students to record and share screens.
Log into your Zoom account
If you are scheduling through a browser:
Make certain you are logged out of any existing Zoom account in your browser.
Login at https://canisius.zoom.us/ with your Canisius credentials.
If you are scheduling through, or otherwise logging into the desktop app:
Log in using "Sign in with SSO," and your Canisius credentials. (the company domain is canisius.zoom.us.)
Do not log in using Google.
Your Participants Off-Campus
If you are web conferencing with colleagues or clients off-campus, you can send them the link to this page so they can review the above instructions for joining a meeting: Zoom for Web Conferencing.
If your off-campus correspondents are unfamiliar with managing speakers or microphones on their computer, we recommend using the Telephone Option.
Canisius Backgrounds for Zoom Meetings
Now you can be on campus even when you are off-campus! Choose a virtual background image for your Zoom meetings, from a selection of campus pictures.
Learning Resources by Zoom
Zoom's provided tutorials and training are excellent and can have you using Zoom like a pro in a relatively short time.
Zoom works great on mobile devices and has plugins for easy meeting scheduling in Chrome and MS Outlook