Staff Parking

Web Registration and Payment

Modification log:

            05/28/09          Larry Deni       Original

            06/10/09          Larry Deni       Application updates following meeting

            08/08/23          Pamela Dart   Revised Parking to have new tag types and costs.   New limited parking type for reserved spaces with limited number of available tickets.  Revised Payroll deduction to be 8x.

This web application allows staff members to submit a parking registration form, identifying the vehicles they will drive to campus, and choice of an appropriate parking permit type.  Additionally upon registration the staff member can indicate whether they would like to pay immediately by credit card or webcheck, or go to the Office  of Student Accounts to make their payment, or have payroll deduction either before taxes or after taxes.  If they choose the creditcard or webcheck payment it is authorized in real time by the Touchnet uPay capability of Touchnet Marketplace.  Once the payment is authorized, the payment is applied to the appropriate Banner tables for accounts receivable (Student Accounts) miscellaneous receipt.  The amount of the payment is governed by the type of parking permit they choose.

Most staff members will only be offered one choice of permit.  This is dependent on data entered for employees (pebempl_ecls_code).  The table named wbfs013 holds a parking type for each pebempl_ecls_code. 

Additionally, a person may have a PPRCCMT_CMTY_CODE of “PAR” (a comment code) entered by Human Resources indicating that they are eligible for an A lot permit.

There are also parking types in the above table for FRP (indicated by PPRCCMT_CMTY_CODE) and EMERIT (indicated by position in NBAJOBS form [nbrbjob_posn]) and ROTC (indicated by PEAEMPL form [pebempl_jbln_code = 203220]).

If public safety on 3rd shift (from nbrjobs), the price is 0

If maintenance (MF or MP) on 3rd shift (from nbrjobs) there is no charge.

The above rules will override the employee class in offering permits to the end user of the web application.

If anyone does not fit into a category, they are offered the BLOT parking type at the usual full-time rate.

GTVSDAX setup

There is one GTVSDAX row, PARKSTART, which defines the date (usually during the month of June) when the new parking year will start in the GTVSDAX EXTERNAL CODE field.  This date is used for prorating the parking fees, and is used to account for the fact that the part of a month prior to the date would offer a prorated fee, while the part of a month on or after the date would offer the full parking fee.  The rest of the calendar months account for prorating by using the full fee and accumulating a discount of 1/12 of the full fee for each subsequent calendar month.  Additionally, this date is used to extract the parking registration year and display the expiration date of the parking permit.

Web Application Forms

Upon arriving at the URL for staff parking, the staff member is presented with an authentication form.  The staff member uses their Canisius NetID and password (same as Griffmail) to log in.

 Once they have successfully authenticated, the staff member is presented with a parking registration form similar to the following, depending on the types of permits they are eligible for. 

Note that the permit fees are prorated monthly from the full amount.  The example above is based on the fact that the GTVSDAX PARKSTART date has just passed into a new parking registration year.  The PARKSTART can be set within any of MAY, JUNE, JULY or AUGUST.  Until the PARKSTART date passes people are offered permits only for the previous year and at a prorated amount.  Once the PARKSTART date passes they are offered permits for the coming registration year at the full amount.

Proration begins in September and goes through the next PARKSTART date (which must only be set for dates in MAY through AUGUST as noted above).  Proration accumulates a discount of 1/12 per month of the full price that would otherwise be offered to the current user.

The vehicle information fields are all required.  Failing to fill in any of the fields will result in error messages being displayed to the end user.

 6/21/23 - Added the red notification of the last parking permit year and the expiration date at the top of the screen.

If the user has more than one vehicle to register, they will fill in the displayed row for their first vehicle, then use the “Add Another Vehicle” button to display a new blank row for their other vehicles.  The user may enter as many vehicles as they wish.

They will be able to return to this form anytime to update the list of vehicles they drive to campus.  However, once it is indicated that a payment has been made or a tag has been sent to the person, they “Your Permit” section and the “Payment Options” section will appear dimmed and the user will not be able to change their tag choices until a new parking registration year begins.  A payment is indicated by the receipt number being filled in on table wbfs018.  A tag sent is indicated by the tag number being filled in on table wbfs018.  Both of these fields are accessible to the Student Accounts office on a Canisius locally written Banner form.

 In the case of a credit card payment the receipt number is filled in by the software following a successful credit card (or webcheck) transaction.  In the case of cash payment the receipt number will be filled in by the Student Accounts clerk accepting the payment.  In the cases of payroll deduction there will be no receipt number, but the tag number will be filled in by the person issuing the tag.