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Courseleaf Frequently Asked Questions

General Questions

 What are the Courseleaf programs?
What are the Courseleaf programs?

CAT—this is the catalog system that generates the “catalog.canisius.edu” site.  The editable catalog can be found at https://courseleaf-next.canisius.edu/. You must have a user account to access this page and need permissions to make edits to content/pages. If you do not have an account or permissions, please contact Academic Affairs at acaf@canisius.edu. Please note, this editable catalog is used when preparing the next academic catalog. Once the catalog is live, please work with Academic Affairs to ensure your edits are visible in the live catalog.

CIM for Programs—this application feeds into the curriculum tab content for each major, minor, or concentration. In the catalog, you will notice the table of program requirements found on a major’s curriculum tab is grayed out. This is because that information isn’t editable through CAT. It is only editable through CIM for Programs. You can either click the edit link within the gray box or go to CIM for programs and search for the program to being edits. This application is also where new programs are created.

CIM for Courses—this application syncs with banner and provides the course details to the Catalog as well as the scheduling system CLSS. If a course needs to be changed, go to CIM for Courses and enter the course code. Then, click “edit course” to begin making edits. Once submitted into workflow and approved, the information will sync with banner overnight as long as there aren’t glitches. If the new course details are not showing up as approved or reflected in the catalog, please check in with Academic Affairs.

CLSS—this application is used for building course schedules for each semester. The information for each course is populated through CIM. For example, if you want to offer an online section of a course, it must have the online delivery format checked off in CIM for courses in order for that to be a scheduling option.

Catalog Page Edits

How do I save changes I made to my catalog page?

Changes to the catalog page will be saved every time you click “OK”.

How do I submit my changes to a catalog page?

Click the green workflow button in the bottom right corner. This button will be gray if there are either no edits to the page or the page was already submitted and it’s in workflow. If you need to simply submit a page as is in order to move it forward into the new catalog, you can click the edit page button to activate the green, start workflow button.

I accidentally started workflow on my catalog page. How can I get access to the page again?

If you started workflow prematurely, you can either contact the person it is currently with (will show status in the bottom toolbar of the page) and ask them to “rollback” the page or contact the site administrator to do so.

How do I add a link to my content?

To add a link, highlight the linkable text and select the link button in the page editor menu. A popup menu will then appear where you can paste the link. There are 3 types of links to add to your content

  1. External links—things outside the catalog, like canisius.edu, require the full URL to be pasted in and the “open in new window” to be checked off
  2. Internal links—these live within the catalog and need to be relative links, which means you do not paste in the full URL. The beginning of the catalog URL changes once the catalog goes live. Therefore, you should only include the part of the URL after “catalog.canisius.edu”.
    1. Correct relative link: “/undergraduate/ college-arts-sciences/biology/”
    2. Incorrect relative link: https://catalog.canisius.edu/undergraduate/college-arts-sciences/biology/
  3. Email address—if you want your link to open up an email type “mailto:” followed by the email address.
    1. For example: mailto:smith@canisius.edu
    2. Note, there are no spaces!

How do I add a link to a course code?

Courses can be linked to a pop-up course bubble to provide a quick snapshot of the course name and details. This can be done by typing the course subject code and number, then highlight the course and click the “pancake” button.

How do I edit a roadmap?

Most majors have existing roadmaps created. To edit, go to the roadmap tab and click “Edit Roadmap” to begin. Within that popup menu, you’ll see the roadmap tables are in blue boxes. To edit, double click within that blue box and a popup menu will appear. From this window, courses can be added or removed, comments can be edited, or courses can be moved around. To add a course, you can either enter the code via the “Quick Add” field or search for the course from the drop down menu and click the “>>” button to move it over to the applicable Year and Term. To remove a course, highlight it and click the “<<” button. You can also move courses up and down, add comments, course sequence, an “or” class, or footnote. The hours will not be displayed in the roadmap. In addition, you can adjust the formatting for each line entry with an indent or creating area headers. Indents are commonly used when you want to show multiple options in a term. For example, you can add a comment entry “select one of the following” and then list 3 or more courses below it all indented.

To learn more about editing a roadmap, click here.

Console

How do I approve changes sent to me?

You will be notified of any changes requiring your sign off via email. This email is generated through Courseleaf and provides you a direct link to your queue in the Courseleaf Approval console or you can click here https://courseleaf-next.canisius.edu/courseleaf/approve/. From there, you can select your role or name to find the changes pending your approval. You can either roll it back (send it back to one of the previous workflow roles if there are issues), edit (if you see something that needs to be quickly fixed), or approve/send onto the next step of workflow (if applicable). Reminder, if you have to rollback changes, your comments will be saved within the system.

CIM for Courses

How do I create a new course?

Click here to watch a video on how to create new courses or click here for a cheat-sheet.

When should I make my new course effective?

The general rule is to make your new course or course changes effective in CIM for the term prior to when the new course or changes will go into effect. For example, if creating a new course to begin offering in Fall 2021, the effective term should be Spring 2021. This allows the course to be pulled into CLSS and built into the schedule for the fall. It also allows the new course to show in the catalog and registration systems as soon as the spring semester to make students aware. If it the effective term was set for fall, the course wouldn’t show up anywhere until the fall term begins.


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