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| Why Not User the PDF Portfolio Tool in Adobe Acrobat? |
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Adobe Acrobat's "PDF Portfolio" tool allows you to create a PDF file using a combination of other files. However, when you use the PDF Portfolio tool, your various files - .docx, .jpg,, .pptx, and other file types - keep those identities and remain independently editable. While practical for some uses, this creates a complicated file for your readers, who must take special steps even in Acrobat Reader to view the included contents. Plus, some PDF readers may not be able to read the contents of this kind of PDF. So for many projects, Adobe's PDF Portfolio is not the best choice, and it's better to simply combine the files into a single PDF, without preserving the individual file identities or formats within it.
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Combining PDF Files
Here's a video tutorial of the process Below is a text/screenshot tutorial as well.
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Using Adobe Acrobat, assembling files into a PDF file is fairly easy. For many common file types, such as .docx, you may not even need to save or export the file in .pdf format since Acrobat can read various file types when compiling them into a PDF file.
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Once you have files assembled into a PDF file, you can rearrange them in several ways. Click the "Organize Pages" icon on the right toolbar. (Or, click Tools → Organize Pages.)
Here's a video tutorial of the process:
Adding Another File
If you forgot to add a file, you can still do so after having created the PDF file. Recognize, however, that if you have many additions, and you have already created a Table of Contents, there are many more steps involved and you may be better off simply creating a new Table of Contents page, and recompiling a new PDF file.
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You can also manually add bookmarks:
Within your text, Put your cursor on the line to which you want the bookmark to go. Then click the "New Bookmark" button at the top of the Bookmarks list. |
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Acrobat will create the Bookmark with the name "Untitled." Rename it accordingly. You can then drag it up or down the list, to put it where it properly belongs, in case it didn't install exactly where it should be. |
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Thumbnails
PDFs can contain a set of small "thumbnail" images of each page that together form a quick-navigation tool. In Acrobat or Acrobat reader, this typically appears on the lefthand side when the Page Thumbnails tool is made visible. This tool is probably less valuable for the reader, since the author can better recognize pages represented by the thumbnails, and only pages, rather than headings, are navigation choices here.
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