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PDF files can be a combination of other files, that have either been amalgamated into a single PDF file, or simply stored and displayed together within a single PDF container. For simplicity's sake, this guide shows you how to create the former, and that's what is meant here by "portfolio."
| Why Not User the PDF Portfolio Tool in Adobe Acrobat? |
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Adobe Acrobat's "PDF Portfolio" tool allows you to create a PDF file using a combination of other files. However, when you use the PDF Portfolio tool, your various files - .docx, .jpg,, .pptx, and other file types - keep those identities and remain independently editable. While practical for some uses, this creates a complicated file for your readers, who must take special steps even in Acrobat Reader to view the included contents. Plus, some PDF readers may not be able to read the contents of this kind of PDF. So for many projects, Adobe's PDF Portfolio is not the best choice, and it's better to simply combine the files into a single PDF, without preserving the individual file identities or formats within it.
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Organization
In compiling files or documents into a Navigable PDF, you should be aware of three navigation possibilities:
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Once you are satisfied with their order, click "Combine," and Adobe will generate a single PDF file using these documents.
Organizing your Contents
Once you have files assembled into a PDF file, you can rearrange them in several ways. Click the "Organize Pages" icon on the right toolbar.
Adding files to an existing PDF File. (Or, click Tools → Organize Pages.)
Adding Another File
If you forgot to add a file, you can still do so after having created the PDF file. Recognize, however, that if you have many additions, and you have already created a Table of Contents, there are many more steps involved and you may be better off simply creating a new Table of Contents page, and recompiling a new PDF file.
To add a file to a PDF, on the Organize Pages screen, click Insert at the top, and choose "From File..."
You can then find and add the file or files from your Hard Drive.
Rearranging Files
On the Organize Pages screen, you can drag and drop pages into a different order. If you hold down the SHIFT key, you can click/select multiple pages, which can make moving them easier.
Rotating Pages
Rotate pages by clicking on the page to highlight it. A small menu appears; click the circle-arrow icons to rotate the page image in either direction.
If, after having assembled your portfolio, you find that you need to add an additional document, this is doable but as noted above, it is not as efficient as assembling everything beforehand. Adding the file to the portfolio is easy; editing your Table of Contents is more challenging.
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Now that your documents are installed,
Rearranging Files
Rotating Pages
Adding Page Numbers to a PDF
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