Page Comparison

For Faculty and Staff who use Outlook 2010, the "Desktop" versions of Outlook for Windows PCs:

To create a folder:Create a New Folder

Toward the top of the lefthand column, right click on your Canisius College e-mail address. (highlighted in blue).

1. From the pop up menu select New Folder. Exchange will create the new folder below the Deleted Items folder.
2. Give your folder a name, for example "2012 Messages" or "Department Meetings."
3. Click OK.
   
   To archive your messages, do not store them in folders within your inbox. Instead, create them as folders separate from your inbox.

Preparing your Inbox and Sent Items folders:Deleting unneeded messages

1. Select messages for deletion.
   1. To select non-contiguous messages hold down the control key and click on the messages you want to delete.
   2. Right click a selected message and select delete from the pop up menu.
   3. To select contiguous messages, select the first message you want to delete than hold down the Shift key and select the last message for deletion. You’ll see several messages selected.
   4. Right click one of the selected messages and choose delete from the pop up menu.

Tip:  If you’re a filer, select only 15 or 20 messages at a time then delete them. Continue until your Inbox and sent mail folder contains only those messages you want to keep.

Move the remaining mail from your Inbox or Sent Items folder to your newly created folder(s):your messages

1. Select the messages you want to move to a specific folder following the instructions above for choosing contiguous or non-contiguous messages.
2. Move the cursor over one of the selected messages and hold down the left mouse button.
3. Drag the selected messages to the folder of your choice.

Tip: If you’re a “piler” and are putting all of your message into a single folder (i.e.2012 messages) place your cursor in the pane with all of your messages and hold down the control key and press the letter “a” to select ALL message. Place your cursor on one of the selected messages, hold down the left mouse button and drag the messages to your folder.