Versions Compared

Old Version 5

changes.mady.by.user Mark Gallimore

Saved on

compared with

New Version 6

changes.mady.by.user Mark Gallimore

Saved on

Key

  • This line was added.
  • This line was removed.
  • Formatting was changed.

...

For Faculty and Staff who use Outlook 2010 or 2011, the "Desktop" versions of Outlook for PC and Mac:

 Image AddedTo create a folder:

Right click on the name at

Toward the top of

your folder list. This will be your

the lefthand column, right click on your Canisius College e-mail address.

A menu will pop up

(highlighted in blue).

  1. From the pop up menu select New Folder.
  2. Give your folder a name, for example 2012 Messages.
  3. Click OK.

    To archive your messages, do not store them in folders within your inbox. Instead, create them as folders separate from your inbox.

Preparing your Inbox and Sent Items folders:

  1. Select messages for deletion.
    1. To select non-contiguous messages hold down the control key and click on the messages you want to delete.
    2. Right click a selected message and select delete from the pop up menu.
    3. To select contiguous messages, select the first message you want to delete than hold down the Shift key and select the last message for deletion. You’ll see several messages selected.
    4. Right click one of the selected messages and choose delete from the pop up menu.

Tip:  If you’re a filer, select only15 or 20 messages at a time then delete them. Continue until your Inbox and sent mail folder contains only those messages you want to keep.

Move the remaining mail from your Inbox or Sent Items folder to your newly created folder(s):

  1. Select the messages you want to move to a specific folder following the instructions above for choosing contiguous or non-contiguous messages.
  2. Move the cursor over one of the selected messages and hold down the left mouse button.
  3. Drag the selected messages to the folder of your choice.

Tip: If you’re a “piler” and are putting all of your message into a single folder (i.e.2012 messages) place your cursor in the pane with all of your messages and hold down the control key and press the letter “a” to select ALL message. Place your cursor on one of the selected messages, hold down the left mouse button and drag the messages to your folder.

For Faculty and Staff who use Outlook Web Application (OWA).  This means you get to your email through my.canisius.edu or exchange.canisius.edu

 Open the Outlook Web the way you usually do.

  1. Deleting non-contiguous unneeded messages:
    1. Click on those messages while holding down the control key. This will select that message.
    2. Select 15 or 20 messages as described above.
    3. Place your cursor over one of the selected messages and right click.
    4. Choose Delete from the pop-up menu. This will delete all of the selected messages. Repeat until your Inbox in free of unneeded messages.
    5. To delete contiguous messages, left click on the first message you want to delete, hold down the Shift key and select the last message you want to delete.
    6. Place your cursor on any of the selected messages and right click.
    7. A pop-up menu will appear and choose delete from the menu. Your messages will be deleted.

Create a new folder as followfollows:

  1. In the upper left, right click on your account name, for example lastname, firstname.
  2. In the pop-up menu select Create New Folder. You should see that Exchange creates that new folder just below the "Deleted Items" folder.
  3. Name the folder; for example "2012 Messages" or "Department Meetings."

To archive your messages, do not store them in folders within your inbox. Instead, create them as folders separate from your inbox.

 Once you created the folder you can now move your messages.

  1. Click on the first message in your Inbox.
  2. Press and hold the control key and press the letter “a” thus selecting messages in your Inbox. You may have to repeat this procedure if you have a lot of message in the Inbox. There is a limitation as to how many messages can be deleted or moved using this version of Outlook.
  3. Place your cursor over any of the selected messages, hold down the left mouse button and drag these files over to the folder of your choice.
  4. If you want to select non-contiguous messages hold done the control key while clicking on the messages you want.
  5. Click on any of the selected and hold the left mouse button down and drag them to the folder of your choice.