Before Starting:
The room’s Windows PC and Blu-ray Disc player are located on the left side of the cabinet to the left of the wall-mounted presentation monitors. Please make sure that they are both powered on before starting the room’s Crestron control system.
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The cabinet also contains several adaptors for connecting different types of laptop computers to the system, as well as the Clickshare dongle (used to wirelessly connect devices to the system), and the remote control that is necessary for turning on the tuner, changing channels, and controlling volume if cable television is displayed.
Crestron System Power Up:
The presentation system is controlled by a Crestron touch panel on the conference table near the displays. Touch the panel to wake it if it is dark. Touch the screen again to access the Room Mode selection screen.
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Pressing the yellow “Audio Conference” button will allow the room to be used for telephone conferencing.
Presentation Mode:
After selecting “Presentation Mode,” you will be presented with a version of this screen:
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There are two separate laptop choices - “Laptop Front” and “Laptop Head”. A laptop can be plugged into an HDMI port in the conference table at the front of the room (nearest the monitors), or at the head of the table (farthest from the monitors).
Video Routing:
It is possible to choose the video source that is displayed on each of the two presentation monitors.
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As stated before, you must use the remote control stored in the right-hand cabinet to change channels when watching cable TV.
- When you drag the “Clickshare” button onto one of the video monitors, the following instruction screen will appear, informing users how to use the Clickshare app in order to display their mobile device. The Clickshare dongle stored in the right-hand cabinet can also be used to display a laptop wirelessly.
Lights:
Selecting the “Lights” button while in the “Advanced” controls menu will present you with options for controlling the lighting in the conference room
Room Blinds:
The window blinds can be opened or closed via a remote control that can be found on one of the tables or counters in the room.
Audio Bridge:
The “Audio Bridge” button will allow you to input telephone numbers in order to store them, so that can be dialed when using the conference room’s Audio Conference feature.
Audio Bridge Screen
Audio Control:
This selection allows the user to mute and unmute the room’s microphones when the room is being used for phone or video conferencing, and to adjust audio levels.
It is important to remember that by default, the microphones placed around the conference room table are muted - this is indicated by the red circle on the right side of the screen. To unmute the mics, tap the circle
Initial Audio Control Screen
Red indicates that the mics are muted
Tabletop microphone
The green illumination on the table mics is not an indicator of the mic being live or muted - it is simply an indication that power is being supplied to the microphones.
Cameras:
The “Cameras” selection button allows the room’s video camera, which is located below the presentation monitors, to be controlled.
Video Camera
Note: The room’s camera and microphones can be used when video conferencing with Zoom or Teams
When “Cameras” is selected from the advanced settings menu bar, the following screen will be displayed on the Crestron control panel:
Camera control screen with Tracking turned off - indicated by red button
Automatic camera tracking can be activated or disabled using the button on the screen’s top left. The camera system will use the table microphones to decide who to focus on based upon who is speaking.
Camera control screen with Tracking turned on - indicated by green button
When tracking is turned off, the camera can be manually controlled. The cross-shaped directional control on the left of the screen can be used to pan the camera to the left or right, or to tilt it up or down. The magnifying glass buttons can be used to zoom in or out.
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Please note that the black rectangle with “Screen” written on it vertically is a representation of the presentation monitors. Depending on where the Crestron panel is positioned at the table, the diagram may not match the orientation of the operator.
Audio Conference mode
If the Conference Room is to be used for an audio-only telephone conference, the “Audio Conference” button should be selected when the room system is initially started up.
The Audio Conference Control Screen
The above control screen will appear on the Crestron panel, and the room will operate much like a telephone set on speakerphone. The table mics will serve as the phone’s sound pick-ups, and the room’s speakers will be the phone’s speaker. Mute and volume controls are on the right side of the screen.
Room Shut Down
When you are finished using the room, tap the red “Exit” button on the lower left corner of the control panel enough times to return you to the screen that appears at start up where you choose between presentation mode and audio conference mode.
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