Microsoft Office Support: Teams Tutorials

Microsoft Office Support: Teams Tutorials

Table of Contents

We are currently recommending MS Teams and its use on campus.  If you would like to give it a try you can download it here to install on your University-owned computer.

Teams for Video Meetings

Meeting Templates

By default, Teams Meetings have a simple template for most meeting we schedule. However, Teams also offers templates for other types of meetings too.

Template Title

Description

Tutorial Link(s)

Template Title

Description

Tutorial Link(s)

Webinar

An interactive event for large groups that includes Registration. Allows public or organization-specific meetings. Can provide presenter bios, customize the theme and registration form, see who registered, preview emails sent to registrants, and more. The meeting chat will be available in the Chat tab.

https://support.microsoft.com/en-us/office/get-started-with-microsoft-teams-webinars-42f3f874-22dc-4289-b53f-bbc1a69013e3

 

Town Hall

Similar to a Live Event (see the differences here https://support.microsoft.com/en-us/office/switch-from-microsoft-teams-live-events-to-town-halls-c71bf6e2-ece1-4809-900e-51271f39ac72), but with more features. Can be set to Public so that anyone with the link can join. Using the Theming tab, we can set up a logo and theme color. We can also view Event Invitation and Event Recording Available emails, Reports (such as attendance reports), as well as Recordings (if any). When published, we are provided with a Join Link, Join Details for Organizer, Co-Organizer, and Presenter. An HTML Video Iframe will also be provided. The meeting chat will be available in the Chat tab.

https://support.microsoft.com/en-us/office/get-started-with-town-hall-in-microsoft-teams-33baf0c6-0283-4c15-9617-3013e8d4804f

Class

By default, Students can only chat during the meeting. We also can quickly set who can bypass the lobby/waiting room, who can present, whether or not attendees can use their mic/camera, and whether or not attendees can chat and when they can chat (On allows them to chat before, during, and after, In-meeting only allows them to chat only during the meeting, and Off completely removes the option to chat). The meeting chat will be available in the Chat tab.

https://support.microsoft.com/en-us/topic/use-education-templates-for-teams-meetings-9567d25f-3ac5-4fcf-9b66-18f70e5d42b3

Lecture

Similar to the above, but by default students can chat before, after, and during the meeting. The meeting chat will be available in the Chat tab.

https://support.microsoft.com/en-us/topic/use-education-templates-for-teams-meetings-9567d25f-3ac5-4fcf-9b66-18f70e5d42b3

Live Event

Produce a live event: As the meeting organizer, you are the “producer” of the event and can invite presenters (both within and outside of Canisius). After setting up the Live Event, you will get a shareable Attendee link. The meeting chat will be available in the Chat tab.

https://support.microsoft.com/en-us/office/get-started-with-microsoft-teams-live-events-d077fec2-a058-483e-9ab5-1494afda578a

Calendars and Appointments in Teams

Creating Shared Spaces in Teams

  • Create a Chat

    • Create a group Chat (similar to texting) for you and others. You can also share documents, though they are automatically set to “Anyone with the link can view”, so make sure that these documents do not contain any private/privileged information.

  • Create a Team in Teams

    • With a Team, you can communicate with and share documents securely (vs. a Chat, which only allows for publicly sharing documents) with people added to the Team. Creating a Team also creates a SharePoint Site (similar to a Shared Google Drive/Google Sites combination, see SharePoint on the previous page for more information) for that Team, which anyone added to the Team can access.

  • Create a Class in Teams

Additional Topics and Support

Additional topics and tutorials can be found on Microsoft’s Teams support page