Microsoft Office Support: Teams Tutorials

Microsoft Office Support: Teams Tutorials

Table of Contents

We are currently recommending MS Teams and its use on campus.  If you would like to give it a try you can download it here to install on your University-owned computer.

Teams Quick Start

Teams for Video Meetings/Conferencing

Meeting Templates

By default, Teams Meetings have a simple template for most meeting we schedule. However, Teams also offers templates for other types of meetings too.

Template Title

Description

Tutorial Link(s)

Template Title

Description

Tutorial Link(s)

Webinar

An interactive event for large groups that includes Registration. Allows public or organization-specific meetings. Can provide presenter bios, customize the theme and registration form, see who registered, preview emails sent to registrants, and more. The meeting chat will be available in the Chat tab.

https://support.microsoft.com/en-us/office/get-started-with-microsoft-teams-webinars-42f3f874-22dc-4289-b53f-bbc1a69013e3

 

Town Hall

Similar to a Live Event (see the differences here https://support.microsoft.com/en-us/office/switch-from-microsoft-teams-live-events-to-town-halls-c71bf6e2-ece1-4809-900e-51271f39ac72), but with more features. Can be set to Public so that anyone with the link can join. Using the Theming tab, we can set up a logo and theme color. We can also view Event Invitation and Event Recording Available emails, Reports (such as attendance reports), as well as Recordings (if any). When published, we are provided with a Join Link, Join Details for Organizer, Co-Organizer, and Presenter. An HTML Video Iframe will also be provided. The meeting chat will be available in the Chat tab.

https://support.microsoft.com/en-us/office/get-started-with-town-hall-in-microsoft-teams-33baf0c6-0283-4c15-9617-3013e8d4804f

Class

By default, Students can only chat during the meeting. We also can quickly set who can bypass the lobby/waiting room, who can present, whether or not attendees can use their mic/camera, and whether or not attendees can chat and when they can chat (On allows them to chat before, during, and after, In-meeting only allows them to chat only during the meeting, and Off completely removes the option to chat). The meeting chat will be available in the Chat tab.

https://support.microsoft.com/en-us/topic/use-education-templates-for-teams-meetings-9567d25f-3ac5-4fcf-9b66-18f70e5d42b3

Lecture

Similar to the above, but by default students can chat before, after, and during the meeting. The meeting chat will be available in the Chat tab.

https://support.microsoft.com/en-us/topic/use-education-templates-for-teams-meetings-9567d25f-3ac5-4fcf-9b66-18f70e5d42b3

Live Event

Produce a live event: As the meeting organizer, you are the “producer” of the event and can invite presenters (both within and outside of Canisius). After setting up the Live Event, you will get a shareable Attendee link. The meeting chat will be available in the Chat tab.

https://support.microsoft.com/en-us/office/get-started-with-microsoft-teams-live-events-d077fec2-a058-483e-9ab5-1494afda578a

Calendars and Appointments in Teams

Creating Shared Spaces in Teams

Teams for Departments/Classes

Team Channels

Channel Types

Team owners can create three different types of Channels: Standard, Private, and Shared. Each have different different access permissions, described below (additional role permissions, i.e., Owner or Member, can be set when a user is added to the Channel). It is also important to note that once a Channel is created, the Channel Type cannot be changed. A more detailed overview of the Channel Types are available here: https://support.microsoft.com/en-us/office/standard-private-or-shared-channels-in-microsoft-teams-de3e20b0-7494-439c-b7e5-75899ebe6a0e

Channel Type

Description

Channel Type

Description

Standard

Everyone added to the Team prior to and after this channel was created will be able to access it.

Private

Only specific people added to the Team and then added to this channel will be able to access it.

Shared

People from outside the Team can access this channel. Upon creation, have option to add everyone in the Team to this channel (can still do so manually afterwards). Detailed information available here: https://support.microsoft.com/en-us/office/what-is-a-shared-channel-in-microsoft-teams-e70a8c22-fee4-4d6e-986f-9e0781d7d11d

Teams for Video Calls

A general overview of Teams for Video Calls is available here: https://www.microsoft.com/en-us/microsoft-teams/video-calling (note: this is mostly an ad-page for Teams, but at the bottom is an brief FAQ). Additionally, note that some features may be restricted (including using the dial pad in the Teams Call app to call specific numbers/people outside of the Canisius University Organization).

Additional Topics and Support

Additional topics and tutorials can be found on Microsoft’s Teams support page and Microsoft Teams Video Training page.

Additional Tutorials on the Wiki