Table of Contents

We are currently recommending MS Teams and its use on campus.  If you would like to give it a try you can download it here to install on your University-owned computer.

Teams Quick Start

• https://support.microsoft.com/en-us/office/how-to-log-in-to-microsoft-teams-ea4b1443-d11b-4791-8ae1-9977e7723055

  • Learn how to log into Microsoft Teams from the Desktop or Mobile app. If you have multiple Teams accounts, see Microsoft Teams: Adding an Account. To log into Teams from the web, see Microsoft Teams: Login into Teams from MyCanisius.

• Overview of Starting a Teams Meetings - Transcript

  • Learn the fundamentals of starting a meeting in Teams.

• https://support.microsoft.com/en-us/office/join-a-teams-meeting-078e9868-f1aa-4414-8bb9-ee88e9236ee4

  • Join a Teams Meeting

• https://support.microsoft.com/en-us/office/tips-for-teams-meetings-23dd847d-52a6-4325-b0dd-9d8f2b29af50

  • Quick tips for the best outcome when using Teams for Meetings

• https://support.microsoft.com/en-us/office/pronouns-on-your-profile-in-microsoft-365-232c3bfb-a947-4310-86db-b22d63663d85

  • Update your pronouns in MS365 using Teams.

• First Things to Know about Teams

  • Use the links on the left-sidebar of the above page to get a quick overview of the various features of Teams.

Teams for Video Meetings/Conferencing

• https://support.microsoft.com/en-us/office/manage-your-device-settings-in-microsoft-teams-6245254d-1d1f-4c71-9286-67f053acb49f

  • Set up your devices to work with Teams. For additional information on setting up your microphone, see

    • Set up Microphones for Teams: https://support.microsoft.com/en-us/office/manage-audio-settings-in-microsoft-teams-meetings-6ea36f9a-827b-47d6-b22e-ec94d5f0f5e4

    • Set up Video for Teams: https://support.microsoft.com/en-us/office/use-video-in-microsoft-teams-3647fc29-7b92-4c26-8c2d-8a596904cdae.

• Schedule a Meeting in Teams

  • Learn how to schedule a Teams Meeting. For recurring meetings, you need to use the Calendar. If it is not already on the left-sidebar, click on the three horizontal dots in the left sidebar. Find the Calendar app and right-click on it. Select Pin in the menu that appears. We recommend also pinning the Meet app (you may need to do a search to find this).

  • See Microsoft Teams: Recurring Teams Meetings for information on setting up meetings that happen more than once.

• Transcribing and Recording a Meeting - Transcript

  • We show how to record and automatically transcribe a Teams meeting.

• Transcribe-only a Meeting - Transcript

  • In this video, we show how to only transcribe a Teams meeting (no recording needed!).

• Automatically Activate Captions/Transcripts in Teams Meetings

• Find a "Lost" Recording of a Meeting - Transcript

  • Learn how to find "lost" meeting recordings.

• Sharing Settings - Transcript

  • A brief overview of how to screen share in Teams.

  • See Microsoft Teams: Allow Others to Share Screen to learn how to provide screensharing capabilities to others.

• Add a Co-Organizer(s)

  • Learn how to add a co-organizer to a meeting, including what permission(s) a co-organizer has. NOTE: to add a co-organizer to a meeting, they must be added as a “Required Attendee” first and they must have a @canisius.edu email address (i.e., be part of Canisius). See Microsoft Teams: Allow Others to Share Screen on how to allow outside attendees to share their screen.

• Microsoft Teams: Attendance Reports

  • Use Attendance reports to track attendees, including when they first joined, last left, and for how long they were in the meeting for.

• Microsoft Teams: Turn on End-to-end encrypted calls

  • While Microsoft Teams is already encrypted (see Security guide for Microsoft Teams overview - Microsoft Teams for more details), end-to-end encryption is a step above that. Note: end-to-end encryption only works if all participants have it active.

• https://support.microsoft.com/en-us/office/manage-breakout-rooms-in-microsoft-teams-7de1f48a-da07-466c-a5ab-4ebace28e461

  • Create and Manage breakout rooms in Microsoft Teams meetings.

Meeting Templates

By default, Teams Meetings have a simple template for most meeting we schedule. However, Teams also offers templates for other types of meetings too.

Calendars and Appointments in Teams

• Manage your Calendar in Microsoft Teams

  • Additional Tutorial on Using Calendars in Teams

  • Manage your Calendar right from Microsoft Teams

• Tutorials on using Bookings in Teams

  • Need an appointment scheduler? Take a look at https://canisius.atlassian.net/wiki/spaces/hd/pages/595132467 for more information.

Creating Shared Spaces in Teams

• Create a Chat

  • Create a group Chat (similar to texting) for you and others. You can also share documents, though they are automatically set to “Anyone with the link can view”, so make sure that these documents do not contain any private/privileged information.

• https://support.microsoft.com/en-us/office/chat-with-others-in-microsoft-teams-0c71b32b-c050-4930-a887-5afbe742b3d8

  • Add people to a chat.

• https://support.microsoft.com/en-us/office/first-things-to-know-about-chats-in-microsoft-teams-88ed0a06-6b59-43a3-8cf7-40c01f2f92f2

  • Quick overview of chat features.

Teams for Departments/Classes

• Create a Team in Teams

  • With a Team, you can communicate with and share documents securely (vs. a Chat, which only allows for publicly sharing documents) with people added to the Team. Creating a Team also creates a SharePoint Site (similar to a Shared Google Drive/Google Sites combination, see SharePoint on the previous page for more information) for that Team, which anyone added to the Team can access.

• Create a Class in Teams

  • Additional Class Tutorials

  • Similar to a Team, but with additional tools geared towards professional development and training.

• https://support.microsoft.com/en-us/office/add-members-to-a-team-in-microsoft-teams-aff2249d-b456-4bc3-81e7-52327b6b38e9

  • Quickly add members to a Team in Microsoft Teams.

Team Channels

• https://support.microsoft.com/en-us/office/create-a-standard-private-or-shared-channel-in-microsoft-teams-fda0b75e-5b90-4fb8-8857-7e102b014525

  • Learn how to create a Channel in a Team. These are useful for breaking down a Team into different groups and/or topics. Files shared in a specific channel won’t be shared to other channels.

Channel Types

Team owners can create three different types of Channels: Standard, Private, and Shared. Each have different different access permissions, described below (additional role permissions, i.e., Owner or Member, can be set when a user is added to the Channel). It is also important to note that once a Channel is created, the Channel Type cannot be changed. A more detailed overview of the Channel Types are available here: https://support.microsoft.com/en-us/office/standard-private-or-shared-channels-in-microsoft-teams-de3e20b0-7494-439c-b7e5-75899ebe6a0e

Teams for Video Calls

A general overview of Teams for Video Calls is available here: https://www.microsoft.com/en-us/microsoft-teams/video-calling (note: this is mostly an ad-page for Teams, but at the bottom is an brief FAQ). Additionally, note that some features may be restricted (including using the dial pad in the Teams Call app to call specific numbers/people outside of the Canisius University Organization).

• https://support.microsoft.com/en-us/office/first-things-to-know-about-calls-in-microsoft-teams-2b883a81-dd15-41bd-a6ba-39deef141027

  • A few things to know when using Teams for Video Calls

• https://support.microsoft.com/en-us/office/start-a-call-from-a-chat-in-microsoft-teams-f5138c9d-df4c-43d8-9cf6-53400c1a7798

  • Quickly start a call from a Teams Chat.

• https://support.microsoft.com/en-us/office/answer-a-call-in-microsoft-teams-780c6946-2061-4efc-82c3-336aabfc7da0

  • How you answer a call may differ depending on which device (Desktop or Mobile) that you are using Teams for.

• https://support.microsoft.com/en-us/office/add-someone-to-a-call-in-microsoft-teams-267fb0c9-275a-4047-8412-7b2654dc29c3

  • Learn how to quickly add participants to a call.

Additional Topics and Support

Additional topics and tutorials can be found on Microsoft’s Teams support page and Microsoft Teams Video Training page.

Additional Tutorials on the Wiki