Contacts in OWA

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Last updated: Sept 07, 2011Version comment

Contacts

Accessing Contacts

There are two ways to access contacts in OWA:

  • The Contacts menu item in the bottom left will open your personal contacts list.
  • The Find Someone button in the top right will open the Global Address List in a pop up window.

The Global Address List

The Global Address List contains all people and resources in the organization. It can be used to find contact information, invite users to meetings, and check resource availability.

Click on the book icon next to “Find Someone” you access the Global Address List. There are a couple of different features as compared to the “Contacts” you open in the left side navigation.

  • Global Address List (default) – this is a list of all people in the system. 
  • All Rooms – this is a list of all rooms available for booking.
  • Show other address lists – this is a list of all address books you have access to.

The Personal Contact List

You can view All, People or Groups in your personal contact list. Click the radio button under “Show:” to select from these views.

When you click on an address of an individual or group from the list, you can:

  • E-mail the individual or group
  • Set up a meeting request with the group or individual
  • Forward the group or individual contact information to someone else

Creating New Contacts

You can create new individual or group contacts. Click on New in the contact toolbar and select:

  • Contact – to create an individual contact.
  • Group – to create a group contact.

When you create either a new group contact, a window opens for you to enter in information about the group.

  1. Type a name for the group in Group Name.
  2. Click Members and the Global Address list (GAL) will open for you to find names to add.
    1. Type the name you want to search for in the search box and click on the little magnifying glass.
    2. Click on the name and then click Members at bottom of the window. The name will show up in the field next to Members.
    3. To add more names, repeat steps 1 and 2.
    4. When finished adding names, click on OK.
  2. Back in the add group contact window, click on Add to Group to add the names to the group. The names you added will appear as a list under Name.
  3. Click Save and Close when you are done. Your new group contact will appear in your contact list.