Adding a Google Calendar to Outlook Desktop Application
Please first view this video to get your Secret iCal link from Google Calendar. If you are unfamiliar with Google Calendar in general and want to learn more, please view the video from the beginning.
Using some techniques learned from the above video, we will add the Google Calendar to our desktop Outlook application.
Before beginning, note:
- It may take up to 24 hours (more often than not, it takes under an hour) for Outlook to populate information from your Google Calendar when you initially set it up in Outlook.
- If the Google Calendar you are setting up is being used for appointment slots, keep in mind that Outlook may take 5-10 minutes to update.
- In effect, if a student books an appointment for an appointment slot that will start soon, Outlook may not notify you immediately.
- You cannot make any edits to your Google Calendar from Outlook. If you wish to make edits to your Google Calendar, you will have to access your Google Calendar from Google Drive.
- If you want to edit the appointment (i.e., change the time, add a Zoom/Video Conferencing link, add a location, etc.), you will have to do that from Google Calendar.
1 | Get your Secret iCal link from your Google Calendar. If you already have/know how to get your Secret iCal link, go to the next step (Step 2) below.
| 1. 2. 3. |
2 | Open the Outlook Desktop Application, if it is not already open. | |
3 | Select the Calendar Icon in the lower left or use CTRL+2 (Windows) or CMD+2 (Mac) to access your Outlook calendar(s). | |
4 | Click on Open Calendar in the Manage Calendars section. | |
5 | Choose From Internet... in the dropdown. | |
6 | Paste in your Secret iCal link and hit OK. You may get some more dialogue (i.e., give this Calendar a title), but they are self-explanatory. | |
7 | Your calendar should appear within 24 hours, but if not, you can check to see if it is deselected under Other Calendars and then select it. |
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