Table of Contents

Meeting Options

• https://canisius.atlassian.net/wiki/x/CYDnN

  • In some cases, we may want to turn off the Chat feature in Microsoft Teams. This page shows three ways how to do that.

• Sharing Settings - Transcript

  • A brief overview of how to screen share in Teams.

  • See https://canisius.atlassian.net/wiki/spaces/hd/pages/761397260 to learn how to provide screensharing capabilities to others.

• Add a Co-Organizer(s)

  • Learn how to add a co-organizer to a meeting, including what permission(s) a co-organizer has. NOTE: to add a co-organizer to a meeting, they must be added as a “Required Attendee” first and they must have a @canisius.edu email address (i.e., be part of Canisius). See https://canisius.atlassian.net/wiki/spaces/hd/pages/761397260 on how to allow outside attendees to share their screen.

• https://support.microsoft.com/en-us/office/manage-breakout-rooms-in-microsoft-teams-7de1f48a-da07-466c-a5ab-4ebace28e461

  • Create and Manage breakout rooms in Microsoft Teams meetings.

• https://support.microsoft.com/en-us/office/using-the-lobby-in-microsoft-teams-meetings-eaf70322-d771-4043-b595-b40794bac057

  • Learn how to use the Lobby/Waiting Room in Microsoft Teams.

• Additional Microsoft Teams Settings

  • For a more in-depth breakdown of the settings available to organizers and co-organizers of Teams Meetings.

Transcription & Recording

• Record and Transcribe a Meeting

  • Learn how to record an active meeting, which automatically creates a transcript.

• Transcribe-only a Meeting - Transcript

  • In this video, we show how to only transcribe an active Teams meeting (no recording needed!).

• Automatically Start a Meeting Recording and Transcription

  • In this tutorial, we quickly go over how to change the Meeting Settings to automatically record (and transcribe) from the Calendar Event.

• Automatically Activate Captions/Transcripts in Teams Meetings

• https://support.microsoft.com/en-us/office/play-share-and-download-a-meeting-recording-in-microsoft-teams-7d7e5dc5-9ae4-4b94-8589-27496037e8fa

  • Learn how to share and/or download a Microsoft Teams recording.

• Download a Meeting Recording

  • There are several ways to download a recorded Microsoft Teams meeting.

Meeting Chats

• Leave a Meeting Chat

  • The default for a Teams Meeting Chat is to persist after the meeting (though organizers can choose to turn the Chat option Off or Only during the meeting in the Meeting Settings). See how to leave a Chat. This tutorial works for normal Chats too.

  • NOTE: Organizers of meetings CANNOT leave a meeting chat. Instead, organizers can right-click on a Meeting Chat. Then, select the Mute and Hide options to prevent notifications and hide the chat. Check out the link below for more Microsoft Teams Chat options:

    • https://support.microsoft.com/en-us/office/hide-unhide-mute-add-a-chat-to-favorites-or-mark-a-chat-as-unread-in-microsoft-teams-9aee02ef-713d-495b-8a73-9762d8e4b066

    • https://support.microsoft.com/en-us/office/hide-a-chat-remove-chat-history-or-leave-a-chat-thread-in-microsoft-teams-6d2358d2-8d5b-48d3-b529-c685574f579d

Meeting Templates

By default, Teams Meetings have a simple template for most meeting we schedule. However, Teams also offers templates for other types of meetings too.

Meetings on the Mobile App

• https://support.microsoft.com/en-us/office/join-a-meeting-in-microsoft-teams-1613bb53-f3fa-431e-85a9-d6a91e3468c9#id0ebf=mobile

  • Learn how to join a meeting on the Microsoft Teams Mobile App.

• https://support.microsoft.com/en-us/office/use-meeting-controls-in-microsoft-teams-ee1134a2-c74d-41ef-be98-e979d6167915#id0ebd=mobile

  • Learn how to use the Teams Meeting Controls on the Mobile App.

• https://support.microsoft.com/en-us/office/join-a-microsoft-teams-meeting-on-a-second-device-c28e7407-183b-46ea-ab17-2212700e5f41#id0ebd=mobile

  • Microsoft Teams allows us to join a Teams meeting on two devices.

Additional Tutorials for Video Meetings

• https://canisius.atlassian.net/wiki/spaces/hd/pages/758874132

  • Use Attendance reports to track attendees, including when they first joined, last left, and for how long they were in the meeting for.