Table of Contents

Create a Chat

• Create a Chat

  • Create a group Chat (similar to texting) for you and others. You can also share documents, though they are automatically set to “Anyone with the link can view”, so make sure that these documents do not contain any private/privileged information.

• https://support.microsoft.com/en-us/office/chat-with-others-in-microsoft-teams-0c71b32b-c050-4930-a887-5afbe742b3d8

  • Add people to a chat.

• https://support.microsoft.com/en-us/office/first-things-to-know-about-chats-in-microsoft-teams-88ed0a06-6b59-43a3-8cf7-40c01f2f92f2

  • Quick overview of chat features.

Teams for Departments/Classes

• Create a Team in Teams

  • With a Team, you can communicate with and share documents securely (vs. a Chat, which only allows for publicly sharing documents) with people added to the Team. Creating a Team also creates a SharePoint Site (similar to a Shared Google Drive/Google Sites combination, see SharePoint on the previous page for more information) for that Team, which anyone added to the Team can access.

• Create a Class in Teams

  • Additional Class Tutorials

  • Similar to a Team, but with additional tools geared towards professional development and training. Additionally, those added as Students cannot simply leave the Class- the owner of the Class must manually remove them.

Managing a Team

Member Roles and Permissions

• https://support.microsoft.com/en-us/office/team-owner-member-and-guest-capabilities-in-microsoft-teams-d03fdf5b-1a6e-48e4-8e07-b13e1350ec7b

  • A full break down of the various roles roles and permissions available in a Team.

• https://support.microsoft.com/en-us/office/make-someone-a-team-owner-in-microsoft-teams-09eb80c1-9f3b-4f6c-b6c0-45555d46ee2a

  • It may be useful to have several people help manage a Team. Here is how to add additional Team Owners.

• https://canisius.atlassian.net/wiki/x/AoA2Ng

  • Learn how to restrict Team Member Permissions

Adding and Removing Members

• https://support.microsoft.com/en-us/office/add-members-to-a-team-in-microsoft-teams-aff2249d-b456-4bc3-81e7-52327b6b38e9

  • Quickly add members to a Team in Microsoft Teams.

• https://support.microsoft.com/en-us/office/remove-someone-from-a-team-in-microsoft-teams-91610d8b-c182-4cab-8f31-1ed8d3d316ee

  • Quickly remove members from a Team. Note: to remove an Owner, they must first be made a Member. Then, we can follow the steps above to remove them.

• https://support.microsoft.com/en-us/office/leave-a-team-in-microsoft-teams-e481005d-3ec6-4694-b300-375472ba4076

  • Learn how to leave a Team

Sharing a Team

• https://canisius.atlassian.net/wiki/spaces/hd/pages/808812596

  • To add multiple members at once, send out a sharing link or Team code via email or post it in an available place. Make sure to also send the link below so members know how to join a Team:

    • https://canisius.atlassian.net/wiki/x/AQDkU

Team Management

• https://support.microsoft.com/en-us/office/make-a-public-team-private-in-microsoft-teams-6f324fbc-6599-4612-8daa-ff5d35a746bf

  • Turn a Public Team into a Private Team.

• https://support.microsoft.com/en-us/office/change-your-team-picture-in-microsoft-teams-39ac9fa6-654a-4128-b647-f4bfc19e65c5

  • Learn how to change the Team picture.

• https://support.microsoft.com/en-us/office/delete-a-team-in-microsoft-teams-c386f91b-f7e6-400b-aac7-8025f74f8b41

  • Learn how to delete a Team

• https://support.microsoft.com/en-us/office/archive-or-restore-a-team-in-microsoft-teams-dc161cfd-b328-440f-974b-5da5bd98b5a7

  • Archive a Team for later reference or restore a Team

Team Channels

• https://support.microsoft.com/en-us/office/create-a-standard-private-or-shared-channel-in-microsoft-teams-fda0b75e-5b90-4fb8-8857-7e102b014525

  • Learn how to create a Channel in a Team. These are useful for breaking down a Team into different groups and/or topics. Files shared in a specific channel won’t be shared to other channels.

• https://canisius.atlassian.net/wiki/x/SIDQM

  • Quickly add someone to a Private Channel in a Team.

Channel Types

Team owners can create three different types of Channels: Standard, Private, and Shared. Each have different different access permissions, described below (additional role permissions, i.e., Owner or Member, can be set when a user is added to the Channel). It is also important to note that once a Channel is created, the Channel Type cannot be changed. A more detailed overview of the Channel Types are available here: https://support.microsoft.com/en-us/office/standard-private-or-shared-channels-in-microsoft-teams-de3e20b0-7494-439c-b7e5-75899ebe6a0e

Additional Tutorials