Progress Reports & Academic Notice Reporting

Progress Report timing in both the fall and spring semester is shaped by the university calendar including holidays and other key dates and events, especially deficiency reporting and deadlines for withdrawals. The university calendar will indicate the exact dates for filing progress reports as well as sharing reports with students. To view the important dates for advisors, visit the Advising Calendar 2024-2025.

The purpose of progress reports is to give vulnerable students a picture of their success in their courses as quickly as possible. Ideally, these reports allow an early warning of difficulties and time to identify strategies and resources for addressing those difficulties. Progress reports also provide an invaluable paper trail for students and parents demonstrating our effort to both advise students of issues and provide guidance for dealing with those issues.

• Progress reports which are completed as specifically as possible are invaluable as they can nurture a student’s awareness of the need for growth and change and/or reinforce self-confidence and purpose.
• Progress reports which are completed in a perfunctory manner are confusing for students and problematic for others working to understand the student’s situation and needs.
• If you are advising a student who has not received adequately completed reports, you have the option of asking the student to contact the faculty member(s) submitting such reports directly.
• If you have a concern regarding especially complex student situations revealed in progress reports, please do not hesitate to contact others on campus including: the student’s Assistant/Associate Dean, the Counseling Center, Health Center or other support offices.

Progress Reports are required for the following groups:

• Freshmen
• New transfer students
• COPE and Urban Leadership Learning Community (ULLC) students
• International students
• ROTC students
• Intercollegiate athletes
• Re-Admitted students
• HEOP students
• Honors students
• Students with a veteran status indicator
• Students currently on academic probation last term (skipping summer and intersession).   NOTE: Effective Spring 2023,  the process will check for a probation status in the last term the student was registered in within the last year (skipping Intersession and Summer).  After a year, the student should be re-admitted so the student will qualify under the re-admitted status.

Questions regarding the content and technical aspects of progress reports can be directed to the Griff Center. Click here to view a sample email to faculty regarding the progress report time frames, instructions for access, etc.

Academic Notice Reporting

The combination of Academic Notice Reports with Progress Reports creates an important perspective on a student’s situation.

Progress reports supply an initial warning of problems in an effort to alert a student to take advantage of the support services available including tutoring, accessibility support, study skills workshops, career counseling and more. A progress report followed by a academic notice report further clarifies the seriousness of the situation.

• It should lead the student to discuss his or her options including the option of withdrawing from the course.
• Such a decision requires careful consideration and should be made in consultation with an academic advisor, financial aid advisor, athletics advisor, and others as required by the student’s individual circumstances.
• The withdrawal form available on the portal provides guidelines regarding who needs to be consulted in making such a decision.

It is suggested that a notice be filed during the academic notice-reporting period if a student is at risk of earning a grade of D or lower.

In some cases, given the structure of a course and the timing of course assignments, a student's need for academic notice may not be apparent until after the reporting period. This may be amended by filing a Student of Concern SOC report available in iAdvise.

Students who have received negative Progress Reports should already have been in close communication with their instructor(s) regarding their improvement or difficulties in the course. Students who have been having difficulties, but do not receive academic notice, should be reminded that the absence of such a report is not necessarily evidence of a passing grade. In such situations, the student should continue to work closely with the faculty member in any course where they received warnings via their progress report.