PROBATION/DISMISSAL NOTIFICATION PROCESSING
5/15/25 Dartp - Eliminated all Grad Ed emails per Lauren Kicak.
Components of this process :
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Once the registrar’s office has completed grade processing at the completion of a term, the Registrar will run regr080 from banner. REGR080 will collect the data needed for the various %DISPRO% adhocs and stores it in the wreg080 table. Regr080.shl will also update wsys0008 and set these same adhocs to run, as long as the process was run with the param to schedule the adhoc to run set to ‘Y’. REGR080.sql inserts into table regr080 all those students with shrttrm_astd_code_end_of_term values that indicate they should be dismissed or on probation. Based on the school, it sets up a letter code so that the appropriate letter will be generated. Letter codes are assigned such that if you qualify for one letter, you will not be assigned a second letter. For example, if you qualify for a 7A, you will not qualify for a 7B. Letters are generated based on the following criteria:
Ltr Code | level | school | Major | Acadmic Standing code | additional detail requirements | ||||||||||||||||||
7A | Warn/Dismissal | UG | AS | AW | |||||||||||||||||||
7A | Warn/Dismissal | UG | AS | P1, P2 | and has a P1 or P2 in the previous term (excluding summer) | ||||||||||||||||||
7A7A | Warn/Dismissal | UG | AS | having more than 2 courses this term with the most recent final grade in (f, fx, u) for a course that is not repeating and the student is not a new or transfer student this term | |||||||||||||||||||
7B | Probation | UG | AS | P1 | |||||||||||||||||||
9A | Warn/Dismissal | UG | BU | AW | |||||||||||||||||||
9A | Warn/Dismissal | UG | BU | P1, P2 | and has a P1 or P2 in the previous term (excluding summer) | ||||||||||||||||||
9A9A | Warn/Dismissal | UG | BU | having more than 2 courses this term with the most recent final grade in (f, fx, u) for a course that is not repeating and the student is not a new or transfer student this term | |||||||||||||||||||
9B | Probation | UG | BU | P1 | |||||||||||||||||||
5A | Warn/Dismissal | UG | ED | AW | |||||||||||||||||||
5A | Warn/Dismissal | UG | ED | P1, P2 | and has a P1 or P2 in the previous term (excluding summer) | 5A||||||||||||||||||
| 5A | Warn/Dismissal | UG | ED | having more than 2 courses this term with the most recent final grade in (f, fx, u) for a course that is not repeating and the student is not a new or transfer student this term | |||||||||||||||||||
5B | Probation | UG | ED | P1 | |||||||||||||||||||
2A | Warn/Dismissal | GR | AS | COMG | AW | ||||||||||||||||||
2A | Warn/Dismissal | GR | AS | COMG | P1, P2 | and has a P1 or P2 in the previous term (excluding summer) | |||||||||||||||||
2B2B | Probation | GR | AS | COMG | having more than 2 courses this term with the most recent final grade in (f, fx, u) for a course that is not repeating | 4AP1 | |||||||||||||||||
4A | Warn/Dismissal | GR | BU | AW | |||||||||||||||||||
4A | Warn/Dismissal | GR | BU | P1, P2 | and has a P1 or P2 in the previous term (excluding summer) | ||||||||||||||||||
4B4B | Probation | GR | BUhaving more than 2 courses this term with the most recent final grade in (f, fx, u) for a course that is not repeating | P1 | |||||||||||||||||||
6A | Warn/Dismissal | GR | ED | 00,AW,P1,P2 | having more than 2 1 courses this term with the most recent final grade =D for a in ( 'F','U') for a GR course that is not repeating | ||||||||||||||||||
6B | Warn/Dismissal | GR | ED | 00,AW,P1,P2 | having more than 2 1 courses this term with the most recent final grade =D for a in ( 'F','U') for a GR course that is not repeating | ||||||||||||||||||
6C | Warn/Dismissal | GR | ED | AW | |||||||||||||||||||
6D | Probation | GR | ED | 00,P1,P2 | having more than 2 courses this term with the most recent final grade =D for a ( 'F','U') for a GR course that is not repeating | ||||||||||||||||||
6D6E | Probation | GR | ED | 00,P1,P2 | P1 | ||||||||||||||||||
10A | Warn/Dismissal | GR | PS | AW | |||||||||||||||||||
10A | Warn/Dismissal | GR | PS | P2 | |||||||||||||||||||
10B | Probation | GR | PS | P1 | |||||||||||||||||||
11A* | Warn/Dismissal | UG | PS | AW | |||||||||||||||||||
11A* | Warn/Dismissal | UG | PS | having more than 2 courses this term with the most recent final grade =D for a ( 'F','U','FX') for a UG course that is not repeating | |||||||||||||||||||
6E | GR | ED | P1 | 10A | GR | PS | AW | 10A | GR | PS | P1, P2 | and has a P1 or P2 in the previous term (excluding summer) | 10B | GR | PS | P1 | 11B* | Probation | UG | PS | P2 | ||
11B* | Probation | UG | PS | P1 | |||||||||||||||||||
12A* | Warn/Dismissal | GR | AS | ANZO | AW | ||||||||||||||||||
12A* | Warn/Dismissal | GR | AS | ANZO | P2 | ||||||||||||||||||
12B* | Probation | GR | AS | ANZO | P1 |
*CURRENTLY - NO LETTERS EXIST.
- The following print screen is a listing of the adhocs that are scheduled to run as part of regr080.shl:
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1) The Deans offices are responsible for maintaining the text of the letters and emails sent to students. These templates can be found on the cims (\\filer) ADV\data. The output can be found in the ADV\print directory. Adhocs can have one and only one template and output location. This is why the input files are located on ADV\data and output for all these files go to ADV\print. Individuals can have different drive letter mappings to these locations.
Linda Murray – P drive maps to ADV. The print and data directories are visible from there.
Carol Patty - N drive maps to the ADV\Data directory, O drive maps to the ADV\Print directory
Pam Fears – R drive maps to the ADV\Data directory, S drive maps to the ADV\Print directory
Adhoc: UGSTU_DISPRO__LT utilize templates as follows:
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Templates: GRBU_4ADISMISS_LTR.DOC - Ltr Indicator 4A
GRBU_4BPROBATION_LTR.DOC– Ltr Indicator 4B
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Sent to everyone in table wreg080.
See the attached spreadsheet for more details. Dispro.xlsx