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PURPOSE

The purpose of this policy is to provide recruitment guidelines for Alpha Kappa Psi, Phi Sigma Sigma, and Sigma Phi Epslion.

POLICY

Canisius College University participates in deferred recruitment, meaning entering first-time first semester freshmen may not join Alpha Kappa Psi, Phi Sigma Sigma, and Sigma Phi Epslion.  The deferred recruitment model allows first-year students an opportunity to establish themselves as members of the campus community before joining a social sorority or fraternity.  Additionally, it affords students the opportunity to adjust to the academic demands of college University before committing to sorority/fraternity life.;

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1. Students interested in joining a sorority or fraternity must meet the following eligibility requirements:
   1. Be enrolled as a full-time undergraduate student;
   2. Earn at least the cumulative grade point average set forth by each organization; and
   3. Earn a minimum of 12 credit hours at Canisius College University or transfer to Canisius College University with a minimum of 12 credit hours from another college University or university (post high school graduation).
   4. Be in good disciplinary standing with the collegeUniversity;
   5. First-time, first semester freshmen may support and interact with social greek organizations as follows :
      1. Attend sponsored educational and informational programs;
      2. Attend sponsored social sessions;
      3. Attend sponsored community service and philanthropy events.
      4. First-time, first semester freshmen are prohibited from:
         1. Attending sponsored recruitment/intake activities.

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PURPOSE

The purpose of this policy is to set forth the college’s University’s guidelines and procedures for application, review, and registration of a new social sorority and/or fraternity at Canisius CollegeUniversity.

POLICY

A new social sorority or fraternity may be recognized by the college University only after approval from the vice president for student affairs.  In order to receive approval, the petitioning organization must meet all the documentation and certification requirements as set forth by this policy.  Following the submission of all documentation and certification requirements, the vice president for student affairs will review all documentation and certification requirements, and to make a final decision.

The college University reserves the right to withhold, revoke, or suspend the registration of any social sorority or fraternity when Community Standards, college University policies, procedures and/or guidelines are not adhered to.

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Social Sororities and Fraternities¾student - student organizations that are founded on the principles of brotherhood/sisterhood and are based on the ideals of friendship, personal growth and service to the community.  In partnership with the collegeUniversity, social sororities and fraternities promote the highest standards of scholarship, leadership, and service for their members.  The United States Department of Education has established guidelines and criteria necessary to be classified as a social sorority or fraternity (which includes a provision that allows an organization to operate as a single-sex organization).  In keeping with the criteria established by the Department of Education, the college University classifies social sororities and fraternities as organizations that: (a) do not limit membership to persons pursuing or having interest in a particular field of study, profession or academic discipline; (b) do not serve as honorary societies for academic, leadership, or any other endeavor; (c) do not permit members to hold membership in other social sororities or fraternities.  In addition these organizations must also: (a) have tax-exempt status under Section 501(c)(7) of the Internal Revenue Code; and (b) limit membership to currently enrolled students at Canisius CollegeUniversity.

Note: The college University is not legally responsible or liable for the acts of these organizations.

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Any social sorority or fraternity seeking registration at the Canisius College University must file a letter of intent and submit the required documentation as described below to the vice president for student affairs to be considered for approval.

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1. Documentation of a 501(c)(7) tax status by the Internal Revenue Service;
2. Contact information for local advisors residing in the immediate area (100 mile radius of Buffalo);
3. Contact information for Canisius College University students currently interested in affiliating with the organization;
4. A letter of commitment from a person or group of individuals willing to serve as chapter advisor(s);
5. Documentation of support from (inter)national office for the person(s) serving as chapter advisor(s);
6. National risk management policies related to alcohol, drugs, hazing and facility management (if applicable);
7. Information about leadership development programs provided at the local, state, regional, and/or national level(s);
8. List of other institutions where the organization expanded within the past three years and permission to contact those campuses to inquire about the experience;
9. Plan of action and timeline for the expansion including support for the organization by the headquarters and alumni; identification of, length of time to be present, and functions to be performed by national, regional, and/or state staff in support of the process; and the level of support and plan for ongoing consultations and supervision for the colony/chapter;
10. Financial support available to the chapter from the headquarters and alumni, to include a statement concerning how the headquarters will address any outstanding liabilities or other legal responsibilities incurred by the organization in the event that the expansion is not successful;
11. A copy of the (inter)national constitution and by-laws containing language that demonstrates compliance with the US Department of Education’s definition of and criteria for a social sorority or fraternity;
12. Rules, regulations, policies, and related information pertaining to the colony/chapter and its operations;
13. Explanation of how the organization fulfills the needs of the college University community and will be able to differentiate itself from other chapters that currently are registered; and
14. Any additional information requested by the collegeUniversity.

Provisional Recognition

The vice president for student affairs will review the above materials and make a decision as to whether provisional recognition should be given to the proposed organization.  Factors considered will be recruitment/intake numbers, membership retention, general interests and needs of the college University student body, as well as any other relevant information.

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1. Regular meetings;
2. A demonstrated ability to recruit and sustain membership on campus;
3. A minimum of five undergraduate Canisius College University students who have reached sophomore status;
4. Compliance with all the Community Standards, as well as other applicable college University policies and procedures as outlined in the Student Handbook and with all Inter/National rules and regulations, along with all local, state, and federal laws;
5. Campus/community involvement including, but not limited to, educational programming, community service, and philanthropy events; and
6. Uninterrupted and on-going affiliation and involvement with the Inter/National Organization.

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1. Reserve rooms for meetings;
2. Advertise the organization;
3. Recruit members within college University policy guidelines;
4. Co-sponsor campus events and programs with a fully recognized organization/club or campus department;
5. Participate in the educational, social, and athletic intramural program and activities of the college University which are provided for social Greek organizations; and
6. Identify the chapter with the Canisius and use the college’s University’s name along with, but not in place of, identification of the sponsoring body.

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Full Recognition will be maintained by chapters remaining in “good standing” as evaluated by being in compliance with the Community Standards, applicable college University policies, procedures and guidelines, and the additional criteria and standards established by the vice president for student affairs.  Should it be determined that a chapter is not in good standing, their recognition can be revoked or they can be put on Probationary Recognition for a period of time not to exceed one calendar year.

Full recognition may be revoked by the vice president for student affairs at any time for a chapter’s failure to comply with college University and/or Inter/National policies, regulations, and guidelines.  If a group is accused of violating the Community Standards, the vice president for student affairs may halt all activities of the group until the Community Standards process is complete.  It is possible that a chapter will lose all recognition as a result of the Community Standards process, at which point it will cease to exist at the college University either permanently or for a determined period of time.

Use of College University Name

Recognized sororities and fraternities enjoy benefits and privileges associated with their affiliation with the collegeUniversity.  It is understood that sororities and fraternities shall not use the name of the college University for any purpose other than chapter identification.  Any further use of the college’s University’s name shall be consistent with the college University Use of College University Name, Seal and Logos Policy (click here).  In no event shall any fraternity or sorority use the college’s University’s name or tax identification number or hold itself out in such manner as to suggest that it is synonymous with, or authorized to act on behalf of, Canisius College University or that its action are in any way approved, sponsored, or endorsed by the college University without prior approval.  Violations of this may result in withdrawal of recognition.

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All social sororities and fraternities must maintain comprehensive general liability insurance in the minimum amount of $1,000,000.00 (one million dollars) of primary liability coverage (each occurrence) with general aggregate coverage of at least $2,000,000.00 (total).  Such liability insurance shall include Canisius CollegeUniversity, its officers, employees and agents, as an additional named insured and shall be written with an insurance carrier acceptable to the collegeUniversity.  A certificate of such insurance shall be forwarded to the college University as evidence of such coverage, and the college University must receive notice of any change, cancellation, or renewal of the policy.  The insurance shall be considered primary over any and all collectable insurance that the college University may have available.

RELATED POLICIES

Community Standards

Deferred Recruitment Policy for Greek life PolicyLife

6.5.3        New Student Club and Organization Recognition Policy

PURPOSE

The purpose of this policy is to outline the recognition process for newly proposed student clubs and organizations. 

POLICY

Official college University recognition is required for all student clubs and organizations to receive and maintain privileges on campus.  When students are functioning in the capacity of members of a recognized student club and organization, they are accountable for their conduct individually and collectively and must adhere to the Community Standards, as well as all college University policies and federal, state, and local laws.

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Recognized Student Club or Organization¾a - a student club or organization which has been acknowledged by the Undergraduate Student Association through the process set forth in this Policy.

Unrecognized Student Club or Organization¾one - one in which meetings are held in an informal manner and the club is unable to receive funding from the Undergraduate Student Association (barring exceptional circumstances), book rooms, or market its activity to the greater student population via fliers, e-mail, etc.

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• Apply for funding through the U.S.A. Finance Committee for a budget generated by the Student Activity Fee;
• Reserve and use Canisius College University facilities for meetings and events through Griff Link, so long as those gatherings have been approved by the Office of Student Life through that system;
• Use an email account acquired through the Office of Student Life;
• Market events through a variety of means, so long as they are approved by the Office of Student Life, including the organization’s Griff Link page; and
• Maintain social media accounts, including, but not limited to, Facebook, Twitter, and Instagram, in the name of that organization.

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1. Arrange an initial interest meeting with the Undergraduate Student Association of the vice president of student organizations;
   1. The purpose of this meeting is go over the procedures followed here, receive feedback about the proposed club, and have any necessary questions answered.
   2. Garner fifteen (15) signatures of interested undergraduate students, including at least two (2) to serve as Executive Board (E-Board) officers;
      1. Fill out the Recognition Petition, stating the purpose of the club, its E-Board officers and positions, and listing prospective members.
      2. Find a faculty advisor;
         1. If a student is unable to do so or would like help reaching out, he or she can contact the vice president of student organizations.
         2. Fill out the Advisor Consent Form.
         3. Write a constitution for one’s organization, outlining the internal operations of the prospective organization;
            1. The primary goal of the constitution is to provide operational continuity in the case that an incoming Executive Board is unsure of how to proceed in a variety of situations.
            2. The constitution of the organization must be viewed and edited (with permission of its authors) by the vice president of student organizations and the Speaker of the U.S.A. Senate to ensure that it does not conflict with any standards of the college University or the Undergraduate Student Association.
            3. The guidelines for writing a constitution can be found in the Appendix.
            4. Upon completing and turning in these documents to the vice president of student organizations, the organization’s recognition will be put on the docket for the next U.S.A. Senate meeting, held weekly on Tuesdays at 7:00 pm.
               1. Representatives from that organization are welcome to speak on behalf of their club at the meeting.
               2. The constitution may be amended within the meeting if the Senate feels it is necessary and must be passed by a majority (1/2) vote.  If passed, the organization has been officially recognized by the Undergraduate Student Association.
               3. If a club is not recognized by the U.S.A. Senate, then it has the following operations: (a) To proceed as an unrecognized organization; or (b) work with the vice president of student organizations to determine what, if anything, can be improved before returning to the floor of the Student Senate.

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• Reflect the Canisius commitment to education and the Jesuit mission;
• Abide by all written and published policies of the college University as stated in the Student Handbook, the Community Standards, and the Canisius College University Policy Manual;
• Hold all USA-allocated funds in a Canisius College University account;
• Have a primarily-Canisius College University student membership;
• Act in accordance with the student organization’s most recently approved constitution; and
• Complete the renewal process in the spring on Griff Link, coordinated by the Office of Student Life and the Undergraduate Student Association.

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Membership on any recognized club or organization must be nondiscriminatory.  No club or organization may possess a title that makes use of words and/or symbols generally understood to be indicators of bias or hate. Refer to the Community Standards.

Hazing

The college University opposes and will not tolerate any form of hazing by any student club or organization.  Refer to the Community Standards.

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All apparel, publications, publicity documents, and logos bearing Canisius College University trademarks must follow guidelines established in the Brand Guide and be ordered from a collegeUniversity-approved manufacturer.  The Office of Marketing and Communication must be consulted when ordering promotional items.  Use of athletic trademarks must be approved by the Athletic Department.

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A new club cannot receive any funding until they have attended at least one COP meeting.  Any exceptions to this rule will be at the discretion of the vice president for business and financethe Vice President for Finance and Administration.

RELATED POLICIES

Community Standards

Use of the College University Name, Seal, and Logos Policy

6.5.4        Club Sport Development Policy

PURPOSE

The purpose of this policy is to set forth the college’s University’s policy and procedures for address petitionsfor a club sport to compete on a varsity sport level.

POLICY

Canisius College University believes that all students should have the opportunity to participate in an athletic programs free from discrimination, including sexual harassment and/or retaliation.  Pursuant to Title IX of the Educational Amendments of 1972 no person may be excluded from participation in, denied the benefits of, or subjected to discrimination in programs or activities on the basis of gender.

The college University seeks to fully and effectively accommodate the interests of both sexes in the college’s University’s athletic programs, and to provide equity both among student athletes and programs.  Title IX requires equity for men and women with regard to participation and treatment in athletics programs.  Equity refers to how men as compared to women are treated in the aggregate given the unique features of their sports.  Men and women are treated equitably across multiple programs when considering the unique requirements of each, such as different equipment, medical attention, and numbers of coaches; however, it is not expected that such treatment will be identical.

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Individuals who believe that a student club or students have been denied equitable treatment in intercollegiate athletics should report their concerns to the college’s University’s Title IX Coordinator:

Retaliation for filing a good faith concern under this policy, or cooperating with any investigation related to any concern, is strictly forbidden and is prohibited by the Canisius college University Sexual and Gender-Based Misconduct Policy (click here), regardless of whether the matter reported is substantiated.  Individuals who believe they have been subjected to retaliation should report the conduct to the Title IX Coordinator.

RELATED POLICIES

Sexual and Gender-based Based Misconduct Policy

6.5.5        Student Organization Event Policy

PURPOSE

The purpose of this policy is to provide guidelines for student organization events held on and off campus.  This policy has been developed to maximize the available space and resources, to ensure the use of the most appropriate venue for all events, and to avoid an excess of programming on one day or evening.

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It is the policy of Canisius College University to promote safe events and activities on college University property by recognized student clubs and organizations.  As such, student clubs and organizations seeking to hold events on and off campus are required to the adhere to the policy guidelines and procedures set forth in this Policy, as well as the college’s University’s Event Management Policy for Internal Users Policy (click here).

DEFINITIONS

College University Sponsored Event or Activity: An event or activity that is initiated, actively managed, planned and arranged by members of a recognized student club or organization and is approved by the Office of Student Life and/or an event or activity that the college University actively manages, is involved with, or oversees financially, physically, or administratively.

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1. The event must be consistent with the college University and organization’s mission statement.
2. The event must be created and submitted in GriffLink at least 2-3 weeks prior to event start date.
3. Office of Student Life staff will review event submissions and work with the Office of Event Services to secure appropriate event space.  Once space request has been approved by the Office of Event Services as per the college’s University’s Event Management Policy for Internal Users Policy (click here), a final event confirmation will be sent to student organization representative.
4. An event must be approved and confirmed in GriffLink prior to the creation/distribution of event publicity, Listserv emails, social media, etc.
5. Signature Event dates are considered blacked-out.  The Office of Student Life reserves the right to deny any events submitted that conflict with a Signature Event.
6. Canisius College University does not condone the use of weapons or weapon facsimiles at on-campus events.

Outside vendors or service providers invited to on-campus events must provide a contract.  This contract must be signed by a designated college University official, not by the student organization representative.

RELATED POLICIES

Event Alcohol Policy for Events

Event Management Policy for Internal Users Policy

6.5.6        Student Organization Travel Policy

PURPOSE

The purpose of this policy is to set forth guidelines and procedures pertaining to travel by student clubs and organizations.

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It is the policy of Canisius College University to promote safe travel to events and activities occurring beyond the boundaries of college University property by recognized student clubs and organizations that are officially representing the collegeUniversity.  As such, student clubs and organizations seeking to travel off-campus are required to the adhere to the policy guidelines and procedures set forth in this Policy.

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Recognized Student Club or Organization¾a - a student club or organization which has been acknowledged by the Undergraduate Student Association through the process set forth in this Policy.

Unrecognized Student Club or Organization¾one - one in which meetings are held in an informal manner and the club is unable to receive funding from the Undergraduate Student Association (barring exceptional circumstances), book rooms, or market its activity to the greater student population via fliers, e-mail, etc.

College University Sponsored Event or Activity: An event or activity that is initiated, actively managed, planned and arranged by members of a recognized student club or organization and is approved by the college University and/or an event or activity that the college University actively manages, is involved with, or oversees financially, physically, or administratively.

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1. Travel must be consistent with the college University and organization’s mission statement.
2. Travel must not create an undue interference with academic responsibilities.
3. All travel arrangements for non-academic clubs and organizations must be made via the Office of Student Life through the college’s University’s designated travel company.  Academic club travel will be approved by the academic department.
   1. A student organization representative must register the proposed trip with the approving office no later than ten (10) business days before the scheduled trip by submitting a “Travel Request Form”.  There must be concurrence by the faculty/staff advisor and the Assistant Director of Student Life or academic dean as applicable.  A list of students participating in the above activities (along with emergency contact information for all individuals) must be submitted to the Office of Student Life or academic dean, no later than five (5) business days prior to departure.  Any trip taken without formal approval as outlined above may result in individual and/or organizational discipline.
   2. All students traveling must complete and submit an executed Waiver of Liability Form to the Office of Student Life or academic dean no later than five (5) business days before the scheduled trip.  The Waiver of Liability Form is available in the Office of Student Life.
   3. Faculty or staff employees must accompany students on off-campus trips covered under this Policy, unless the requirement is waived by the Office of Student Life or the academic dean.  In some instances, a graduate assistant may serve as the chaperone.
   4. Participants in activities involving student travel are responsible for their own behavior and any resulting consequences.  The college University shall not be liable for any loss, damage, injury or other consequence resulting from a participant’s failure to comply with college University policies and procedures, the direction of college University employees, or applicable law. 
Without limiting the foregoing, all trip participants are required to:
      1. Comply with the Community Standards, as well as any other applicable college University policies, procedures, rules and regulations, understanding that such compliance is important to the success of the trip and to the college’s University’s willingness to permit future similar activities; and
      2. Conform their conduct to the standards surrounding the trip and assume responsibility for their own actions, understanding the circumstances of an off-campus activity may require a standard of decorum which may differ from that applicable on campus.
      3. Violations of the foregoing requirements may subject participants and sponsoring organizations to disciplinary action pursuant to the college’s University’s Community Standards.
      4. The student organization’s budget is responsible for paying for all related-trip expenses, included all travel-related expenses for the advisor(s).  The Undergraduate Student Association may require a personal student contribution for travel, and those funds should be collected and deposited into the student organization’s account prior to departure. 

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1. Pre-trip Meeting: The faculty member, staff member, and/or recognized student organization in charge of the trip, whether sponsored or not sponsored, may choose to hold a pre-trip planning meeting with all participants to discuss the planned itinerary, behavioral expectations, and transportation details.
2. Transportation: The sponsoring student organization must work with the Office of Student Life and, if applicable, the college’s University’s travel company to arrange for transportation by official college University vehicle(s), rental vehicle(s), chartered service, regularly scheduled transportation service, or, if necessary, personal vehicles.  Where appropriate, the Athletic Department’s Types of Vehicles Used for Team Travel Policy (click here), the Koessler Van Rental Policy within the Buffalo Area (click here), and Employee Driver Outside the Buffalo Area (click here) will apply to student organization travel as well.
3. Meals Per Diem: Individual and group meal per diems will be provided in accordance with the Athletic Department’s Meal Per Diem Policy (click here).
4. Hotel Arrangements: When a student club/organization is traveling out of town with an overnight stay, rooms for must be lodged with notmore than three (3) per standard hotel room (i.e. two double beds).  The use of a third bed (roll away, cot, sleeper sofa, air mattress) is required when placing three students in one room.  If a third bed is not available, only two students may be assigned to that room.  All rooms must be occupied by the same gender.
5. Non-Student Participation: Except with the permission of the vice president for student affairs, friends and family of students are not eligible to participate in travel opportunities falling under this Policy.
6. Students who choose to travel to the site early, remain at the site after the planned activity is completed, or who separate from the group, do so at their own risk.

RELATED POLICIES

Not Applicable.

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