Page Comparison

To create a new course:

1. Click on the green “Propose New Course” button.
   1. Note that when you are in the propose new course screen, you can choose “Propose New from Existing,” which is great if you are creating graduate and undergraduate versions of a course or if you are creating a special version of a special topics course.
2. Any of the red boxes must be filled out before you can submit, however, you can save your work and return at a later time.
3. You should check the course numbers that are currently being used to pick a number that is unique.
4. Complete the form. All red fields are required.
   
   1. Most fields are self-explanatory, however, if you need additional assistance refer to the CIM for Courses Cheat Sheet or watch this tutorial video.

If you are applying for core credit for a course, please check “Are you adding, removing, or changing the Core designation for this course?” This will open an executive summary of changes to core credit and will allow you to change (add or delete) designations in the core. Please indicate all changes requested (e.g., dropping field 3 credit, adding advanced writing, etc).

• Click on the appropriate designation for the course. Most will be “Other Core Course” –which opens the section to choose fields, knowledge attributes, and/or skills attributes.
• You only need to fill out the questions for a designation you are adding (in other words, if you already have Field 3 credit and are just adding justice, you don’t need to fill out the sections related to Field 3– but you should mention that in the “Executive Summary.”
• You must attach a course syllabus, even a sketchy one, or a detailed course plan, which shows the texts and other materials that you plan to use in the course, the structure and grading weight of assignments and other information that you believe is pertinent to this attribute.

New majors, graduate programs, advanced certificates, and some program changes require New York State approval. Prior to building your new program or making a change to an existing program, please contact Academic Affairs for guidance during this process.

To begin creating a program in CIM, https://courseleaf-next.canisius.edu/programadmin, you can propose a new program via the green button. It is essential that all requirements be reflected accurately in the program inventory (and thus in the catalog). Most of this will be in the “Program Requirements” box. This needs to be carefully crafted to make the requirements clear and user-friendly for students and for advisors. 

Complete the New Program Form:

• Choose the department where a program will be housed (if you need a new department, please contact the AVPAA’s office to get one created). For most departments, when you choose a department, it will auto-populate the College.
• Indicate the level (Undergraduate programs refer to Bachelor’s or Associate’s degrees; Graduate programs include Master’s degrees and post-baccalaureate or post-masters certificates; Graduate & Undergraduate refers to a program that leads to both credentials at the end of the program)
• Choose the Credential Type (contact the AVPAA’s office if you need to get a new one created).
• The Program Code will generally be created by the Registrar, but you can suggest one if you would
• The NYSED Code and HEGIS code will be provided by the AVPAA’s office when the program is registered with New York State (NB all majors, certificate, graduate programs, and any concentrations within each of these must be registered with New York state). Minors will not get NYSED or HEGIS
• The effective catalog year determines which catalog changes will appear (and this feeds the website). For existing programs, changes that are “in the student’s favor” (like adding electives, or eliminating a required course) can be made in the current year, while changes that make things more restrictive (like adding a required course) must be made in the next year. For new programs, we recommend adding them to the current catalog so we can advertise them as soon as we have NYSED approval.
• The executive summary can be quite short. This is really just a way to see what is being proposed. For new programs, it could be as simple as “Proposing new post-baccalaureate ”
• The program requirements section will populate the catalog and will be used to generate a new GriffAudit (i.e., it will show up verbatim in the catalog). This needs to be EXACTLY as you want it to appear in the catalog and MUST have all the requirements to receive that credential. If you have narrative information you want to explain these requirements, you will be able to upload them in the “Additional Information/Supporting Materials”
  • Requirements may include non-course requirements (successful completion of a discipline- specific exam, completion of child abuse training, CPR certification, a study abroad experience, a specific GPA in the major, etc.)
  • Requirements will always include a course list (see below on how to insert a course list)
• The roadmap is not required, but provides an easy way to see the curriculum as a student would take it, particularly if you have courses that require specific I only recommend using it for majors or graduate programs that have specific sequencing.
• The “If this proposal involves changes to existing curricula, does this change require additional resources (faculty/budget)?” question should be checked “yes” if there are any budget implications (adding new faculty, teaching new courses, teaching additional sections). If you check yes, a new box opens asking you to explain the resources needed and the rationale. For new programs, you will also need to complete the “Program Enrollment-Revenue-Expenses Projection” form available from the Academic Affairs
• New programs must include the following attachments:
  • Program Learning Goals and Objectives (this does not have to be a separate document if it is included in the NYSED form).
  • “Program Enrollment-Revenue-Expenses Projection” form (available from the Academic Affairs Office)
  • The “New York State Department of Education form” (available from the Academic Affairs Office). Note that in the ideal situation, this form would be completed prior to submitting the application in this This is the official application that we file with the state.
• You may also include other supporting material by attaching files in the “Additional Information/Supporting Materials” section. You can attach as many files as you need to, but each must be attached separately. When you click “Save Changes” or “Save and Start Workflow”, they will be uploaded.
• If you want to continue working later, you can hit the white “Save Changes” button. Once you have added all the necessary information, you hit the green “Save and Start Workflow” button.

CIM for Programs "program requirement" section is pulled into each major/minor's "Curriculum" tab. To edit the information pulled into this tab, you must edit the CIM record here: https://courseleaf-next.canisius.edu/programadmin. Follow these steps:

• Search for the program using “*” as a wildcard. *PSC* will give us both the PSC major and the PSC Choose the program you wish to edit
• The NYSED Code and HEGIS code will be provided by the AVPAA’s office when the program is registered with New York State (NB all majors, certificate, graduate programs, and any concentrations within each of these must be registered with New York state). Minors will not get NYSED or HEGIS Please do not change these fields.

• The effective catalog year determines which catalog changes will appear (and this feeds the website). For existing programs, changes that are “in the student’s favor” (like adding electives, or eliminating a required course) can be made in the current year, while changes that make things more restrictive (like adding a required course) must be made in the next year. For new programs, we recommend adding them to the current catalog so we can advertise them as soon as we have NYSED approval.
• The executive summary can be quite short. This is really just a way to see what is being proposed. For existing programs it could be as simple as “Adding new electives” or “Creating new data analytics concentration”.
• If you are making changes to an existing program, you will need to indicate if they are fast-track, non-substantive, or substantive. This will open up a series of check boxes that indicate items in each of these categories that might apply. Please check all boxes that apply to the change you are making.
• Change justification may be brief, especially if just adding electives (e.g., new course offered by new faculty, replacing course x with this course to provide option related to border studies). However, if you are making changes that will need to go to New York State, the justification should be more extensive – why are these changes needed and how will they affect students.
• The program requirements section will populate the catalog and will be used to update the GriffAudit (i.e., it will show up verbatim in the catalog). This needs to be EXACTLY as you want it to appear in the catalog and MUST have all the requirements to receive that credential. If you have narrative information you want to explain these requirements, you will be able to upload them in the “Additional Information/ Supporting Materials” below.
  • Requirements will always include a course list
  • Requirements may include non-course requirements (successful completion of a discipline- specific exam, completion of child abuse training, CPR certification, a study abroad experience, )

• The roadmap is not required, and is not recommend using it in CIM for existing programs because you will also have to make the same edits in the catalog.
• The “If this proposal involves changes to existing curricula, does this change require additional resources (faculty/budget)?” question should be checked “yes” if there are any budget implications (adding new faculty, teaching new courses, teaching additional sections). If you check yes, a new box opens asking you to explain the resources needed and the rationale. If you have a lot of information, spreadsheets, or other supporting documents, you can attach them either in the “Additional Information/ Supporting Materials” below
• You may attach additional documents as needed:
  • Program Learning Goals and Objectives (this does not have to be a separate document if it is included in the NYSED form).
  • “Program Enrollment-Revenue-Expenses Projection” form (available from the Academic Affairs Office)
  • The “New York State Department of Education form” (available from the Academic Affairs Office). Note that in the ideal situation, this form would be completed prior to submitting the application in this system. This form is required if changes need to be approved by the
  • “Additional Information/Supporting Materials” section. You can attach as many files as you need to, but each must be attached separately. When you click “Save Changes” or “Save and Start Workflow”, they will be
• You can attach as many files as you need to, but each must be attached separately. When you click “Save Changes” or “Save and Start Workflow”, they will be uploaded.
• If you want to continue working later, you can hit the white “Save Changes” button. Once you have added all the necessary information, you hit the green “Save and Start Workflow” button.