New majors, graduate programs, advanced certificates, and some program changes require New York State approval. Prior to building your new program or making a change to an existing program, please contact Academic Affairs for guidance during this process. To begin creating a program in CIM, https://courseleaf-next.canisius.edu/programadmin, you can propose a new program via the green button. It is essential that all requirements be reflected accurately in the program inventory (and thus in the catalog). Most of this will be in the “Program Requirements” box. This needs to be carefully crafted to make the requirements clear and user-friendly for students and for advisors. Complete the New Program Form: - Choose the department where a program will be housed (if you need a new department, please contact the AVPAA’s office to get one created). For most departments, when you choose a department, it will auto-populate the College.
- Indicate the level (Undergraduate programs refer to Bachelor’s or Associate’s degrees; Graduate programs include Master’s degrees and post-baccalaureate or post-masters certificates; Graduate & Undergraduate refers to a program that leads to both credentials at the end of the program)
- Choose the Credential Type (contact the AVPAA’s office if you need to get a new one created).
- The Program Code will generally be created by the Registrar, but you can suggest one if you would
- The NYSED Code and HEGIS code will be provided by the AVPAA’s office when the program is registered with New York State (NB all majors, certificate, graduate programs, and any concentrations within each of these must be registered with New York state). Minors will not get NYSED or HEGIS
- The effective catalog year determines which catalog changes will appear (and this feeds the website). For existing programs, changes that are “in the student’s favor” (like adding electives, or eliminating a required course) can be made in the current year, while changes that make things more restrictive (like adding a required course) must be made in the next year. For new programs, we recommend adding them to the current catalog so we can advertise them as soon as we have NYSED approval.
- The executive summary can be quite short. This is really just a way to see what is being proposed. For new programs, it could be as simple as “Proposing new post-baccalaureate ”
- The program requirements section will populate the catalog and will be used to generate a new GriffAudit (i.e., it will show up verbatim in the catalog). This needs to be EXACTLY as you want it to appear in the catalog and MUST have all the requirements to receive that credential. If you have narrative information you want to explain these requirements, you will be able to upload them in the “Additional Information/Supporting Materials”
- Requirements may include non-course requirements (successful completion of a discipline- specific exam, completion of child abuse training, CPR certification, a study abroad experience, a specific GPA in the major, etc.)
- Requirements will always include a course list (see below on how to insert a course list)
- The roadmap is not required, but provides an easy way to see the curriculum as a student would take it, particularly if you have courses that require specific I only recommend using it for majors or graduate programs that have specific sequencing.
- The “If this proposal involves changes to existing curricula, does this change require additional resources (faculty/budget)?” question should be checked “yes” if there are any budget implications (adding new faculty, teaching new courses, teaching additional sections). If you check yes, a new box opens asking you to explain the resources needed and the rationale. For new programs, you will also need to complete the “Program Enrollment-Revenue-Expenses Projection” form available from the Academic Affairs
- New programs must include the following attachments:
- Program Learning Goals and Objectives (this does not have to be a separate document if it is included in the NYSED form).
- “Program Enrollment-Revenue-Expenses Projection” form (available from the Academic Affairs Office)
- The “New York State Department of Education form” (available from the Academic Affairs Office). Note that in the ideal situation, this form would be completed prior to submitting the application in this This is the official application that we file with the state.
- You may also include other supporting material by attaching files in the “Additional Information/Supporting Materials” section. You can attach as many files as you need to, but each must be attached separately. When you click “Save Changes” or “Save and Start Workflow”, they will be uploaded.
- If you want to continue working later, you can hit the white “Save Changes” button. Once you have added all the necessary information, you hit the green “Save and Start Workflow” button.
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