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To add a student to the list for a particular term:
Make sure that the term code and level are selected for the term and level you wish to add a student for.
Enter the id number in the Student Id field. Hit Enter.
The student’s name will be displayed in the field following the ID number.
Click Add this Student. Please note the student will be added to the temporary tables but no processing will be completed for their SGADEGR, WREG002, SHADIPL, ETC. data. That must be managed manually.
To Delete a Student from the list (only visible by Blair and Deborah):
Click the Del button on the row you wish to delete. Note: This changes nothing about the student Banner’s data. It only eliminates them from this list for graduation applications for this term and level. Only Blair and Deborah have access to see and operate the delete button on this screen.
Terms available for graduation applications (Banner screen WERG004)
Adding and deleting terms on this screen will control the terms display on the web application line shown below:
The values entered on this screen will control the values entered into the degree pending SHADEGR row updated by the web application. Additionally, the Term Available for Checkout field feeds the process that identifies the terms in which students have applied that allow them to be put into the p_uggr_checkout group. This group controls who can get to the checkout application.
Scholarships and Fellowships Web App
Modification Log:
08/01/12 Dart, Pam Original
Brief Description
This web application allows the undergraduate students to notify the Office of Student Records of received scholarships, fellowships or assistantships for graduate study work for recognition in the commencement program.
Link: access is through myCanisius portal from the commencement page viewable by p_seniors and is available based on the dates entered in the Need To Know template for this application.
Authentication
The p_seniors ldap members are authorized for this application.
When they logon, they see the following screen:
To add an award, click Add. A blank line will be displayed for the user to enter as shown below:
The name of the awarding institution and the type of award are required. Click Save to save the data to the database. A message will be displayed if the data was successfully saved and the entry is added to the students list of awards.
The student can then edit the awards listed, add additional awards or delete awards.
Graduation CheckOut:
Modification Log:
09/04/12 Calianno, Russ Original
01/06/14 Dart, Pamela Revised process for multiple ceremonies.
02/02/15 Dart, Pamela Added graduate students to processing.
03/04/16 Dart, Pamela Removed alternative tickets, added additional tickets for Undergrads
Brief Description
This web application allows the undergraduate and graduate students to checkout for graduation once they have applied and have no holds on their account. The Banner screen for the registrar’s office allows everyone in the registrar’s office to dispense graduation tickets and print the form for the bookstore so that students can get their cap and gown. (For graduate students, no tickets are currently dispensed for their ceremony. Because the students do not have to come to the registrar’s office to collect tickets, their cap and gown form is available to print directly from the web application)
Link: access is through myCanisius portal from the commencement page viewable to p_uggr_checkout and p_grgr_checkout
Authentication
The p_uggr_checkout and p_grgr_checkout LDAP members are authorized for this application.
Each candidate may check out for graduation one time per spring graduation ceremony. Duplicates are not allowed.
When the logon, if they have no graduation holds and have not already checked out for this spring term, they see the following screen: (If they do have graduation holds, they are not allowed to continue. They are given a message indicating that the holds need to be cleared before they can continue.)
All majors and all concentrations will be listed in the top portion. This information is based on the sovlcur and sovlfos data. The student’s name defaults into the diploma name value.
When a student checks out to graduate, a record is written to wreg164. To accommodate multiple ceremonies, the students are all asked if they are attending the general ceremony. However, depending upon their degree, they will either be asked if they are attending the ceremony for the School of Arts and Sciences or The School of Education and School of Business Ceremony. Below is a screen sample for a student in the School of Business.
The wreg164 table tracks each value entered. Updates to SHBDIPL and SHBCATT with UGYES/UGNO as well as termcode (Spring) are based on their answer to the school specific ceremony. If they are not attending, the UGNO value is entered in SHBDIPL and SHBCATT. If they are attending SHBDIPL and SHBCATT will have a UGYES in the appropriate fields.
The graduate version of the above screen lists only the graduate ceremony.
When the undergraduate student successfully submits their information, the following message will be displayed.
When a graduate student successfully submits their information, the following message will be displayed:
Graduate students should print their You can sort by any field on this screen by clicking on the header bar.
You can filter by clicking on the Filter button. This will open a standard Banner 9 screen that allows you to reduce the records you are looking at the qualifiers (or filters) you add to the screen.
For example, you can filter by Levl equals GR to view only Graduate level records. Please note that the totals on the lower portion of the screen will not be revised to reflect the filtering done on the
top portion of the screen.
To add a student to the list for a particular term:
Whenever a student applies to graduate via the web application (apps.canisius.edu/gradapplication) they will appear in the term in which they have applied for.
Only those in the Office of Student Records should add people to this list. There are other pieces of information in Banner that must be updated along with this screen in order to manually set someone up for graduation processing.
Click on any row in the table, the Insert button will become undithered, allowing for inserting of a row.
Enter the id number in the Student Id field. Click tab. Enter the appropriate degree sequence number from SHADEGR. Click tab. Continue to enter all the appropriate values.
To save the insert, click on the SAVE button in the lower right corner of the screen.
Either you will receive a successful message or a failure message in the upper right corner of the screen.
To Delete a Student from the list:
Only Deborah Prohn has access to delete a row from this table.
Click on the row in the table you wish to delete. Click the delete button in the upper right hand corner of the screen. Note, this delete happens immediately, you do not have to click save for the delete to occur. When you delete a row from this table, it does not reset any values in any of the Banner proper screens such as SHADEGR. Resetting of any of those values must be done manually on those specific screens.
Managing the flags:
To turn a flag on, simply click in the field under the column and enter Y. A blank value represents N. Click Save to save your changes. You can not revise the Applied field. This is set only when a student applies using the web application.
Please note the student will be added to the temporary tables but no processing will be completed for their SGADEGR, WREG002, SHADIPL, ETC. data. That must be managed manually.
Adding and deleting terms on WREG004 will control the terms display on the web application line shown below:
The values entered on this screen will control the values entered into the degree pending SHADEGR row updated by the web application. Additionally, the Term Available for Checkout field feeds the process that identifies the terms in which students have applied that allow them to be put into the p_uggr_checkout group. This group controls who can get to the checkout application.
Scholarships and Fellowships Web App
Modification Log:
08/01/12 Dart, Pam Original
Brief Description
This web application allows the undergraduate students to notify the Office of Student Records of received scholarships, fellowships or assistantships for graduate study work for recognition in the commencement program.
Link: access is through myCanisius portal from the commencement page viewable by p_seniors and is available based on the dates entered in the Need To Know template for this application.
Authentication
The p_seniors ldap members are authorized for this application.
When they logon, they see the following screen:
To add an award, click Add. A blank line will be displayed for the user to enter as shown below:
The name of the awarding institution and the type of award are required. Click Save to save the data to the database. A message will be displayed if the data was successfully saved and the entry is added to the students list of awards.
The student can then edit the awards listed, add additional awards or delete awards.
Graduation CheckOut:
Modification Log:
09/04/12 Calianno, Russ Original
01/06/14 Dart, Pamela Revised process for multiple ceremonies.
02/02/15 Dart, Pamela Added graduate students to processing.
03/04/16 Dart, Pamela Removed alternative tickets, added additional tickets for Undergrads
Brief Description
This web application allows the undergraduate and graduate students to checkout for graduation once they have applied and have no holds on their account. The Banner screen for the registrar’s office allows everyone in the registrar’s office to dispense graduation tickets and print the form for the bookstore so that students can get their cap and gown. (For graduate students, no tickets are currently dispensed for their ceremony. Because the students do not have to come to the registrar’s office to collect tickets, their cap and gown form is available to print directly from the web application)
Link: access is through myCanisius portal from the commencement page viewable to p_uggr_checkout and p_grgr_checkout
Authentication
The p_uggr_checkout and p_grgr_checkout LDAP members are authorized for this application.
Each candidate may check out for graduation one time per spring graduation ceremony. Duplicates are not allowed.
When the logon, if they have no graduation holds and have not already checked out for this spring term, they see the following screen: (If they do have graduation holds, they are not allowed to continue. They are given a message indicating that the holds need to be cleared before they can continue.)
All majors and all concentrations will be listed in the top portion. This information is based on the sovlcur and sovlfos data. The student’s name defaults into the diploma name value.
When a student checks out to graduate, a record is written to wreg164. To accommodate multiple ceremonies, the students are all asked if they are attending the general ceremony. However, depending upon their degree, they will either be asked if they are attending the ceremony for the School of Arts and Sciences or The School of Education and School of Business Ceremony. Below is a screen sample for a student in the School of Business.
The wreg164 table tracks each value entered. Updates to SHBDIPL and SHBCATT with UGYES/UGNO as well as termcode (Spring) are based on their answer to the school specific ceremony. If they are not attending, the UGNO value is entered in SHBDIPL and SHBCATT. If they are attending SHBDIPL and SHBCATT will have a UGYES in the appropriate fields.
The graduate version of the above screen lists only the graduate ceremony.
When the undergraduate student successfully submits their information, the following message will be displayed.
When a graduate student successfully submits their information, the following message will be displayed:
Graduate students should print their Cap and Gown Authorization form from the button available above.
...
If a student has more than one in the table, a message appears telling the student to go to the office of student records to checkout manually.
The Office of Student Records Only Deborah Prohn has access to the Banner screen WREG005. This screen is show below.
Purpose:
This screen is designed to allow tracking of students who have checked out for graduation (via the web app).
The term code will default to the current term. You may change that by double clicking in the term code field and selecting and alternate term. By default, all undergraduate data is displayed. All students who have completed the checkout process for that term and level will be displayed here with their answers from the web app checkout process.
The students, during the checkout process on the web, indicated if Access to the checkout process has been added to the SFRSQUEUE software that is used to manage students coming to the Office of Student Records and Financial Services Office. Deborah has access to this screen specifically to insert rows for students who failed to checkout or to change attendance information for graduate students. While it does have ticketing information on the screen, it is NOT intended to be used for the purposes of managing the ticket dispensing process.
The students, during the checkout process on the web, indicated if they intend to attend the general ceremony or not and indicated the number of tickets and alternate site tickets they wish to get. Students also indicate if they are attending their school’s ceremony and the number of tickets for that event. You can revise their attending indicator but not their requested ticket number. You may enter any number of appropriate tickets for any student, for any ceremony, regardless of their request. Once you save that information, the date and your id will be stored on the record showing you dispensed the tickets. You can click on the print button on the right side to generate the form the student needs to take to the bookstore for their cap and gown. The system will determine the hood color. (BA – White, BS – Yellow, etc). When you click on the print button, the following screen will be displayed:
Click Run Report.
An internet explorer window will open with the Cap and Gown Authorization form. Please print this for the student using Windows File/Print.
To add a student to the list for a particular term:
Make sure that the term code and level are selected for the term and level you wish to add a student for.
Enter the id number in the Student Id field. Hit Enter.
The student’s name will be displayed in the field following the ID number.
Click Add this Student. Please note the student will be added to the temporary tables but no processing will be completed for their SGASTDN, SHADIPL, ETC. data. That must be managed manually.
To Delete a Student from the list:
Click the Del button on the row you wish to delete. Note: This changes nothing about the student Banner’s data. It only eliminates them from this list for the checked out graduation term and level. Only Blair and Deborah have access to see and operate the delete button on this screen.
Searching for a student
You can order the data by ID number or Last Name by clicking on the button directly above the field. This may help you locate a specific student’s record. You may also search for a student using the search fields.
Click either the ID field or the Name field and enter the appropriate data in the blank field. If you have clicked ID, enter the ID number in the field. If you have clicked Name then enter the lsat name in the field. Click the Go button to search for them. You may use the Banner wild card character (%) to find similar values. For example: searching for DA% will find everyone with the last name beginning with DAsomething.
Manually authorizing students to access the graduation portal page and apply:
Call the help desk. Identify the student and tell them to:
“Add the p_grelig_ovr reporting group resource for the student and then reprovision them”.
The help desk can do this and the programming staff can do this.
What will this do:
1) The graduation information section of the Student’s Need to Know section will be displayed allow the student to see the link to the Commencement Community Page.
Once on the Commencement Community Page they will be allowed access to
1) All unsecured announcements available to allUsers.
2) Apply to Graduate application which is available all the times. (Access to this is limited to people in the p_uggr_apply ldap group. The p_uggr_apply ldap groups includes anyone in p_greligible and p_grelig_ovr who have not already applied for the available graduation terms)
3) Access to the Scholarships, Fellowships and Assistantships web application during the dates that is available for students. This link is specifically available to students with either the p_greligible or p_grelig_ovr ldap groups)
4) The Check Out for Graduation process when it is available (controlled by p_uggr_checkout ldap group which includes anyone who has applied for the available terms)
5) The holds and exit interview announcements if they have those indicators
6) The announcement for the undergraduate speaker when it is displayed based on dates.
7) The detailed commencement directions once they have checked out (that process will make them part of the p_uggr_checkedout ldap group)
If the student does not have access to the portal anymore because their account has expired (ie: they haven’t been registered in a year) then you can ask the help desk to add the p_student reporting group resource for that student as well. This will give them student access.
Tracking Undergraduate and Graduate Students Eligible for Graduation:
Banner screen wreg002 (for undergraduates) and WREG022 (for graduates) allows each school and the Office of Student Records to manage their list of students who are eligible for graduation. WREG002 is only available to staff in the Office of Student Records.
The term code will default to the current term. You may change that clicking on the down arrow button next to the term code field and selecting and alternate term. By default, all undergraduate data is displayed on WREG002 and the graduate data is displayed on WREG022. All students who have applied for graduation for that term and level will be displayed here with their answers from the web app (graduationapp).
To add a student to the list for a particular term:
Make sure that the term code and level are selected for the term and level you wish to add a student for.
Enter the id number in the Student Id field. Hit Enter.
The student’s name will be displayed in the field following the ID number.
Click Add this Student. A screen will pop-up to select the appropriate degree program. Select the appropriate value.
Please note the studenst will be added to the temporary tables but no processing will be completed for their SGADEGR, WREG002, SHADIPL, ETC. data. That must be managed manually by the Office of Student Records. IF SOMEONE IN THE SCHOOL OFFICES ADDS A STUDENT TO THIS LIST, THEY MUST COMMUNICATE THAT INFORMATION TO THE OFFICE OF STUDENT RECORDS IF THEY ARE TRULY GOING TO GRADUATE IN THE TERM. (STUDENTS ADDED FOR TRACKING ONLY WHO ARE NOT GOING TO GRADUATE, DO NOT NEED TO BE COMMUNICATED TO THE OFFICE OF STUDENT RECORDS UNTIL SUCH A TIME AS IT IS DETERMINED THAT THEY WILL GRADUATE.)
Offices can click on the radio button at the top of the page to narrow down the list of Business students, Education Students, Arts & Sciences Students and Certificate only students. (On the wreg002 screen, there are only two buttons, one for undergrad and one for graduate students)
Any field with a button at the top of the column can be sorted by that value by clicking on the button.
Columns (Highlighted indicates Editable by offices, non-highlighted values can not be changed):
Applied: The box is checked if the student has applied via the web application process for the term displayed.
Internal: The box is checked if the registrar’s office has manually added the student’s application for
graduation for that term.
Cleared: If a student has been cleared for graduation by the school, please check this box. (Can be used with
the batch audit process to identify groups of students for batch audit processing.)
Diploma: The office of student records uses this value to track diplomas
Problem: This box is checked if there is a problem that will prevent the student from graduating. The problem
should described in the blank field next to this block. (Can be used with the batch audit process
to identify groups of students for batch audit processing.)
Walk: This value is set based on the value in the SHRDGMR table. (shrdgmr_grst_code) It can not be
modified on this screen. The Office of Student Records can update the value via the SHADEGR
screen.
Attend: The value entered by the student to the question “Are you requesting to attend the ceremony” is asked
for all terms other than spring terms. For spring, the value will be Unchecked for all students.
Watch: The value can be checked if you are watching individuals for some specific reason. (Can be used with
the batch audit process to identify groups of students for batch audit processing.)
The delete button next each line item in the list exists only on screen WREG002 and only Blair and Deborah can delete students from the list.
Clicking on the Names button will open a screen shown below:
The value that appears in the Name field is the value the student entered on the graduationapp as the name they wish to appear on their diploma. Any changes to that value must go through the Office of Student Records. However, changes to the Phonetic name can be made on the above screen. This screen will not allow the production of the cap and gown data for students. That can only be handled via the web application, the SRFS QUEUE software or a word document completed for the student. This functionality was removed by necessity as Banner 9 does not support the report creating/printing process used under Banner 8.
Manually authorizing students to access the graduation portal page and apply:
Call the help desk. Identify the student and tell them to:
“Add the p_grelig_ovr reporting group resource for the student and then reprovision them”.
The help desk can do this and the programming staff can do this.
What will this do:
1) The graduation information section of the Student’s Need to Know section will be displayed allow the student to see the link to the Commencement Community Page.
Once on the Commencement Community Page they will be allowed access to
1) All unsecured announcements available to allUsers.
2) Apply to Graduate application which is available all the times. (Access to this is limited to people in the p_uggr_apply ldap group. The p_uggr_apply ldap groups includes anyone in p_greligible and p_grelig_ovr who have not already applied for the available graduation terms)
3) Access to the Scholarships, Fellowships and Assistantships web application during the dates that is available for students. This link is specifically available to students with either the p_greligible or p_grelig_ovr ldap groups)
4) The Check Out for Graduation process when it is available (controlled by p_uggr_checkout ldap group which includes anyone who has applied for the available terms)
5) The holds and exit interview announcements if they have those indicators
6) The announcement for the undergraduate speaker when it is displayed based on dates.
7) The detailed commencement directions once they have checked out (that process will make them part of the p_uggr_checkedout ldap group)
If the student does not have access to the portal anymore because their account has expired (ie: they haven’t been registered in a year) then you can ask the help desk to add the p_student reporting group resource for that student as well. This will give them student access.