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Adding and Editing the web content:
Once all changes have been made, click the Save and Continue button above. The following message will be displayed in the green bar at the top of the screen.
Click Return to Full Page in the upper right corner to exit this process.
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When they logon, they see the following screen:
If the student is an undergrad, the Undergraduate button is available to click. If the student is a graduate student, the Graduate button is available. Both of the screens that follow are very similar except that the graduate one requires the selection of the degree and the undergraduate application will default it.
All majors and all concentrations will be listed in the top portion. This information is based on the sovlcur and sovlfos data. The student’s name defaults into the diploma name value. This is stored in WREG161 and written to the SHADIPL rows. The system updates SHBDIPL as appropriate with this value regardless of there being data already in the name field. We assume this is the most recent and correct data to be kept. The application will also update the sought row for the student on SHADEGR with data pulled from the WREG004 screen as described below. We assume the sought row exists at this point.
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If a student selects a non-Spring term in a term beyond the term of the next ceremony (“40” term from wreg161) and they are not applying for a certification, they are prompted to answer an additional question:
When a student applies to graduate, updates are made other database tables as follows:
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When the student successfully submits their application, the following message will be displayed.
If a student attempts to submit an application more than once, they receive the following:
A duplicate is determined based on the year values entered on wreg004. A student cannot submit more than one application within the Year value on WREG004.
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Administrative functions of Graduation Web App
Limited individuals have access to the administrative functionality of this application. Those individuals will have an additional link at the top of the screen called Admin..
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When you click on that link the following screen will appear:
In the search field, enter the last name of a student to reduce the list. Click on the name of the person you would like to impersonate You will be taken to the main screen as that person. However, be patient, response is a little slow on this screen due to the number of students being displayed.
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The terms that are displayed on the application screen are controlled by data entered on Banner screen WERG004.
Adding and deleting terms on this screen will control the terms display on the web application line shown below:
The values entered on this screen will control the values entered into the degree pending SHADEGR row updated by the web application.
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Banner screen WREG007 allows the Office of Student Records to Maintain Graduation Applications.
The term code will default to the current term. You may change that by double clicking in the term code field and selecting and alternate term. By default, all undergraduate data is displayed. All students who have applied for graduation for that term and level will be displayed here with their answers from the web app.
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Click Add this Student. Please note the student will be added to the temporary tables but no processing will be completed for their SGADEGR, WREG002, SHADIPL, ETC. data. That must be managed manually.
Student ID Student Name Add Button
To Delete a Student from the list (only visible by Blair and Deborah):
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Click the Del button on the row you wish to delete. Note: This changes nothing about the student Banner’s data. It only eliminates them from this list for graduation applications for this term and level. Only Blair and Deborah have access to see and operate the delete button on this screen.
Terms available for graduation applications (Banner screen WERG004)
Adding and deleting terms on this screen will control the terms display on the web application line shown below:
The values entered on this screen will control the values entered into the degree pending SHADEGR row updated by the web application. Additionally, the Term Available for Checkout field feeds the process that identifies the terms in which students have applied that allow them to be put into the p_uggr_checkout group. This group controls who can get to the checkout application.
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When they logon, they see the following screen:
To add an award, click Add. A blank line will be displayed for the user to enter as shown below:
The name of the awarding institution and the type of award are required. Click Save to save the data to the database. A message will be displayed if the data was successfully saved and the entry is added to the students list of awards.
The student can then edit the awards listed, add additional awards or delete awards.
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When the logon, if they have no graduation holds and have not already checked out for this spring term, they see the following screen: (If they do have graduation holds, they are not allowed to continue. They are given a message indicating that the holds need to be cleared before they can continue.)
All majors and all concentrations will be listed in the top portion. This information is based on the sovlcur and sovlfos data. The student’s name defaults into the diploma name value.
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When the undergraduate student successfully submits their information, the following message will be displayed.
When a graduate student successfully submits their information, the following message will be displayed:
Graduate students should print their Cap and Gown Authorization form from the button available above.
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If a student attempts to submit an application more than once, they receive the following:
If a student has more than one in the table, a message appears telling the student to go to the office of student records to checkout manually.
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This screen is designed to allow tracking of students who have checked out for graduation (via the web app).
The term code will default to the current term. You may change that by double clicking in the term code field and selecting and alternate term. By default, all undergraduate data is displayed. All students who have completed the checkout process for that term and level will be displayed here with their answers from the web app checkout process.
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The students, during the checkout process on the web, indicated if they intend to attend the general ceremony or not and indicated the number of tickets and alternate site tickets they wish to get. Students also indicate if they are attending their school’s ceremony and the number of tickets for that event. You can revise their attending indicator but not their requested ticket number. You may enter any number of appropriate tickets for any student, for any ceremony, regardless of their request. Once you save that information, the date and your id will be stored on the record showing you dispensed the tickets. You can click on the print button on the right side to generate the form the student needs to take to the bookstore for their cap and gown. The system will determine the hood color. (BA – White, BS – Yellow, etc). When you click on the print button, the following screen will be displayed:
Click Run Report.
An internet explorer window will open with the Cap and Gown Authorization form. Please print this for the student using Windows File/Print.
To add a student to the list for a particular term:
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Click Add this Student. Please note the student will be added to the temporary tables but no processing will be completed for their SGASTDN, SHADIPL, ETC. data. That must be managed manually.
Student ID Student Name Add Button
To Delete a Student from the list:
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Click the Del button on the row you wish to delete. Note: This changes nothing about the student Banner’s data. It only eliminates them from this list for the checked out graduation term and level. Only Blair and Deborah have access to see and operate the delete button on this screen.
Searching for a student
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You can order the data by ID number or Last Name by clicking on the button directly above the field. This may help you locate a specific student’s record. You may also search for a student using the search fields.
Click either the ID field or the Name field and enter the appropriate data in the blank field. If you have clicked ID, enter the ID number in the field. If you have clicked Name then enter the lsat name in the field. Click the Go button to search for them. You may use the Banner wild card character (%) to find similar values. For example: searching for DA% will find everyone with the last name beginning with DAsomething.
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Banner screen wreg002 (for undergraduates) and WREG022 (for graduates) allows each school and the Office of Student Records to manage their list of students who are eligible for graduation. WREG002 is only available to staff in the Office of Student Records.
The term code will default to the current term. You may change that clicking on the down arrow button next to the term code field and selecting and alternate term. By default, all undergraduate data is displayed on WREG002 and the graduate data is displayed on WREG022. All students who have applied for graduation for that term and level will be displayed here with their answers from the web app (graduationapp).
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Please note the studenst will be added to the temporary tables but no processing will be completed for their SGADEGR, WREG002, SHADIPL, ETC. data. That must be managed manually by the Office of Student Records. IF SOMEONE IN THE SCHOOL OFFICES ADDS A STUDENT TO THIS LIST, THEY MUST COMMUNICATE THAT INFORMATION TO THE OFFICE OF STUDENT RECORDS IF THEY ARE TRULY GOING TO GRADUATE IN THE TERM. (STUDENTS ADDED FOR TRACKING ONLY WHO ARE NOT GOING TO GRADUATE, DO NOT NEED TO BE COMMUNICATED TO THE OFFICE OF STUDENT RECORDS UNTIL SUCH A TIME AS IT IS DETERMINED THAT THEY WILL GRADUATE.)
Student ID Student Name Add Button
Offices can click on the radio button at the top of the page to narrow down the list of Business students, Education Students, Arts & Sciences Students and Certificate only students. (On the wreg002 screen, there are only two buttons, one for undergrad and one for graduate students)
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Clicking on the Names button will open a screen shown below:
The value that appears in the Name field is the value the student entered on the graduationapp as the name they wish to appear on their diploma. Any changes to that value must go through the Office of Student Records. However, changes to the Phonetic name can be made on the above screen.