Page Comparison

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PURPOSE

The purpose of this policy is to establish the college’s University’s policies and procedures regarding access to campus facilities and residential halls and the security of campus facilities.

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During regular business hours, Monday-Friday, most campus buildings are accessible to students, employees, alumni, and visitors having legitimate business with the collegeUniversity.  Arrangements for after hours use of college University facilities must be made with the specific department sanctioning the event requiring after hours access.  Public Safety does not allow unrestricted or unauthorized after-hours access without prior written notification from an appropriate college University official.  Students and employees are required to show a valid college University identification card upon request by Public Safety personnel or other college University officials.

Visitors are at all times subject to college University policies and conduct standards.  Students and employees are responsible for the conduct of their guests at all times.  

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Public Safety officers routinely document and report physical safety and security hazards to Facilities Management when discovered by the officer or reported to Public Safety by another member of the campus community.  This reporting procedure serves to expedite repair of deficiencies involving lighting, doors, windows, and environmental security such as shrubbery.  In addition, a number of Public Safety staff members serve on college University committees that provide input into security considerations for new, renovated, or existing campus facilities.

Access to Residence Housing

The Canisius College University residence community houses nearly 1,400 students in varied accommodations, ranging from a two-person traditional style room to fully furnished apartments and townhouses.  Services and programs intended to enhance the quality of life and to assure the security and safety of the resident student body are important to the Office of Student Life.  All residence halls are equipped with a state-of-the-art swipe card access system.  General access is available only to residents of those buildings.  Guests may call residents to gain access.  All facilities are served by hall directors and resident assistants.  At least one professional staff member is on duty at all times, 24 hours a day, seven days a week.

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Reporting Hazardous Conditions

Members of the college University community are encouraged to promptly report hazardous conditions to Public Safety at (716) 888-2330, or visit Public Safety in the lower level of Bosch Residence Hall.

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Campus Security and Fire Safety Report Policy

2.3.2        Canisius

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University Identification Card Policy

PURPOSE

Canisius College University identification (ID) card provides a general form of identification issued solely for the purpose of accessing programs and services administered by the college University and its legal agents.  Authority to issue ID cards is delegated solely to the Department of Public Safety.

POLICY

While on college University property, college University employees and students are required to carry college University identification cards (ID) and present it when requested to do so by Public Safety or college University personnel.

Canisius ID cards are the property of the college University and their use is governed by the college University in its sole discretion.  The ID card is nontransferable; lending the ID card to anyone for any purpose is prohibited and may result in disciplinary action.

Student ID’s are valid for registered full or part-time students at the collegeUniversity, must be carried at all times, and must be presented for admission or access to various college University activities and facilities. The student ID card is no longer valid once a student graduates or withdrawals from the collegeUniversity.

Employee ID’s are valid for regular full or part time employees during the period of employment with the collegeUniversity.  Employees/retirees must present a valid ID card for admission or access to various college University activities and facilities and when applying for employee/retiree discounts associated with it.  Upon termination of employment (except for retirement), ID cards must be returned to the employee’s immediate supervisor.

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PROCEDURES/GUIDELINES

Canisius College University ID cards for registered students and college University employees are available 24 hours per day at Public Safety located in the lower level of Bosch Hall.  The loss of an ID card must be immediately reported to Public Safety at 716-888-2330.  A replacement cost for lost or stolen ID cards may apply.

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Employees: Faculty and staff members may receive their ID card on their official start date. 

The college University reserves the right to confiscate any ID used in an inappropriate manner.

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PURPOSE

The purpose of this policy is to establish the college’s University’s policies and procedures regarding (a) the law enforcement authority of Public Safety personnel; (b) the working relationship between Public Safety and local law enforcement; (c) the monitoring of criminal activity at off-campus student organizations; (d) the accurate and prompt reporting of all crimes that take place on and around the college’s University’s campus that pose a threat to the safety of the college University community; and (e) the college’s University’s maintenance of a crime log, which lists all crimes on campus that have been reported to Public Safety for the most recent 60-day period. 

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Public Safety, located on the ground level of the Bosch Residence Hall, is open 24 hours a day, providing around the clock protection and services to the campus community.  The department is established to protect and serve the educational environment of Canisius CollegeUniversity, defending the environment from the threat of physical harm, property damage and disruptive activity.  Departmental objectives include: aiding in the enforcement of federal, state and local laws; preventing crime; regulating noncriminal conduct and preserving the peace.

Uniformed Public Safety officers are on duty 24 hours a day, seven days a week, 365 days a year.  Their primary responsibilities include: patrolling the campus area on foot, on bicycles and in vehicles; security services; emergency response and requests for assistance involving members of the campus community.

Canisius College University Public Safety officers are granted peace officer status according to New York law and have full powers of arrest when acting pursuant to their duties.  Each officer receives basic law enforcement training which exceeds New York’s requirements for peace officers.  In addition, each officer receives annual and specialized training related to their position.  The department is staffed by a director, patrol supervisors, full time and part-time officers, dispatchers, and support staff, which includes non-sworn security and secretarial personnel.

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To assist in monitoring, reporting, and investigation of significant criminal incidents that have occurred on campus or in close proximity to the campus, the Buffalo Police Department and Canisius College University Department of Public Safety have entered into a formal memorandum of understanding to report violent felonies and missing resident students to the other agency.  In addition, Public Safety maintains a close working relationship with other local, state, and federal enforcement agencies.  Information and reports about significant incidents are routinely exchanged and joint investigations are often conducted.

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Since there are no campus groups recognized by the college University living off campus, monitoring of any such group is not applicable. All recognized student organizations are required to abide by federal, state, and local laws, and college University policies, guidelines, and procedures.

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Public Safety strongly recommends that all crimes and emergency situations that occur on campus or in the campus area be reported to Public Safety at once.  Canisius College University initiates, supports, and encourages the investigation of crimes and incidents reported to Public Safety that have occurred on campus or in the campus area.  See the Procedures/Guidelines section of this policy for detailed reporting procedures.

In addition, members of the college University community may choose to report criminal activity to a Campus Security Authority or local law enforcement.  See the Procedures/Guidelines section of this policy for detailed reporting procedures.

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Reports of crimes shared with a professional at the Counseling Center may be made on a confidential basis to the extent possible by the law.  This means that personally identifiable information shared with this professional is not part of students’ education record or employees’ personnel records and will not be reported to other college University personnel (including the Title IX Coordinator) or to others unless the disclosing individual gives his or her consent to the disclosure or the law requires it (as may be the case with alleged Sexual and Gender-Based Misconduct involving a minor or under conditions involving imminent harm to one or more members of the college University community, for example))  If, however, it is determined that the circumstances of the crime pose a danger to other members of the campus community, then general information about the incident may be released to Public Safety or other members of the campus community.

The college University has no policy encouraging professional and pastoral counselors to notify those whom they are counseling of the voluntary, confidential reporting options available to them.

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In compliance with federal law, the college University maintains a crime log, which lists all crimes on campus that have been reported to Public Safety for the most recent 60-day period.  The crime logs is updated daily by Public Safety, Monday through Friday.  The crime log includes the following information:

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See the Procedures/Guidelines section of this policy for applicable procedures regarding how individuals may inspect the college’s University’s crime log.

DEFINITIONS

Campus Security Authority— a college University employee who has significant responsibility for student and campus activities, and as such is trained by the college University to report certain crimes occurring on campus or at a college University sanctioned event to Public Safety for inclusion in the college’s University’s Annual Security and Fire Report.

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Reporting Crimes to Campus Security Authorities

While the college University encourages members of the community to immediately report all crimes and other emergencies directly to Public Safety, it also recognizes that some may prefer to report to other individuals or college University offices.  The Clery Act recognizes certain college University officials and offices as “Campus Security Authorities” (CSA) and members of the college University community may report any crime or emergency occurring on campus or at a collegeUniversity-sanctioned event to these individuals.

At Canisius CollegeUniversity, the following individuals have been designated as CSA’s:

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Each of these individuals are required and trained to report incidents of a Clery crime occurring on campus or at a college University sanctioned event to Public Safety or the Title IX coordinator for inclusion in the college’s University’s Annual Security and Fire Report.

Reporting to Local Law Enforcement

Members of the college University community may also  report  any crime occurring on campus or at a collegeUniversity-sanctioned event or activity to the Buffalo Police Department, which can be reached by dialing 911 in an emergency.

Reporting to Professional Counselors

Canisius College University students and employees who are victims of a crime may choose to discuss the incident with professionals who are mandated by law to protect the confidentiality of a disclosure.  On campus, these professionals include the counselors at the Counseling Center (Ext. 2620).

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Interested individuals with proper identification may review the crime log for the most recent 60-day period at Public Safety 24 hours a day, seven days a week.  Any portions of the crime log that is older than 60 days will be made available within two business days of a request for public inspection.  Archived crime logs are maintained by the college University for a period of seven years.

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PURPOSE

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Higher Education Opportunity Act of 2008 and additional revisions through 2016 require annual preparation and submission of the Campus Security and Fire Safety Report to the U.S. Department of Education.  The purpose of this policy is to establish guidelines and procedures for report compilation, preparation, and record keeping.

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Canisius complies with the Jeanne Clery Disclosure of Campus Security Policy and the Campus Crime Statistics Act by making information available regarding campus security and personal safety on an annual basis.  This information is disclosed annually via the college’s University’s Security and Fire Report (ASR), and includes crime prevention, public safety, law-enforcement authority, crime reporting policies, disciplinary procedures, and other important matters about security on campus.  Also available in the ASR are statistics for three previous calendar years of reported crimes that occurred on campus, in certain off-campus buildings or property owned or controlled by Canisius, and on public property within or immediately adjacent to and accessible from the campus.  The Canisius Advisory Committee on Campus Safety will provide upon request all campus crime statistics as reported to the United States Department of Education.  This information is available on-line at https://ope.ed.gov/campussafety/#/.  A PDF of the college’s University’s Annual Security and Fire Report is available on the Canisius website.

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Campus Security Authority— a college University employee that has significant responsibility for student and campus activities, and as such is trained by the college University to report certain crimes occurring on campus or at a college University sanctioned event to Public Safety for inclusion in the college’s University’s Annual Security and Fire Report.

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On-Campus—(1) Any building or property owned or controlled by the college University within the same reasonably contiguous geographic area and used by the college University in direct support of, or in a manner related to, the college’s University’s educational purposes, including residence halls; and any building or property that is within or reasonably contiguous to paragraph (1) of this definition, that is owned by the college University but controlled by another person, is frequently used by students, and supports institutional purposes (such as a food or other retail vendor).

Non-Campus Buildings or Property—Any building or property owned or controlled by a student organization that is officially recognized by the collegeUniversity; or Any building or property owned or controlled by the college University that is used in direct support of, or in relation to, the college’s University’s educational purposes, is frequently used by students, and is not within the same reasonably contiguous geographic area of the collegeUniversity.

Public Property—All public property, including thoroughfares, streets, sidewalks, and parking facilities, that is within the campus, or immediately adjacent to and accessible from the campus.  Clery crimes occurring on public property as defined here will be included in the statistics report.  The college’s University’s crime statistics do not include, however, crimes that occur on privately owned homes or business within or adjacent to the campus boundaries.

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• A statement of current campus policies regarding how students and others should report crimes or other emergencies;
• A statement of current policies concerning security and access to campus facilities, including campus residences and security considerations used in the maintenance of campus facilities;
• A statement of current campus law enforcement policies, including, the law enforcement authority of campus security personnel; the working relationship between Public Safety and state and local law enforcement agencies, including a description of any agreements or written memorandum of understanding with other law enforcement agencies for the investigation of alleged criminal offenses; and policies which encourage accurate and prompt reporting of all crimes to Public Safety and the appropriate law enforcement agencies when the victim of such crimes elects to, or is unable to make such reports;
• A description of the type and frequency of campus programming designed to inform students and employees about campus security procedures and practices and to encourage students and employees to be responsible for their own security and the security of others;
• A description of programs designed to inform students and employees about the prevention of crime;
• A report of the following crime statistics occurring on the college’s University’s Clery geography during the most recent calendar year and during the two preceding calendar years as reported to campus security authorities or local law enforcement: (1) Criminal Offenses—Criminal Homicide, including Murder and Non-negligent Manslaughter, and Manslaughter by Negligence; Sexual Assault, including Rape, Fondling, Incest and Statutory Rape; Robbery; Aggravated Assault; Burglary; Motor Vehicle Theft; and Arson; (2) Hate Crimes—Any of the above-mentioned offenses, and any incidents of Larceny-Theft, Simple Assault, Intimidation, or Destruction/Damage/ Vandalism of Property that were motivated by bias; (3) VAWA Offenses—any incidents of Domestic Violence, Dating Violence and Stalking. (Note that Sexual Assault is also a VAWA Offense but is included in the Criminal Offenses category for Clery Act reporting purposes); and (4) Arrests and Referrals for Disciplinary Action for Weapons—Carrying, Possessing, Etc. Law Violations, Drug Abuse Violations and Liquor Law Violations.  Statistics will be disclosed separately for each of these four general categories.  In addition, the ASR will include the total number of crime reports that were “unfounded” and subsequently withheld from the crime statistics;
• A statement of policy concerning the monitoring and recording, through local law enforcement, of criminal activity at off-campus student organizations which are recognized by the collegeUniversity, including student organizations with off-campus housing.
• A statement of policy regarding the possession, use and sale of alcoholic beverages and enforcement of state underage drinking laws;
• A statement of policy regarding possession, use and sale of illegal drugs and enforcement of federal and state drug laws;
• A description of drug or alcohol abuse education programs;
• A statement advising the campus community where information concerning registered sex offenders may be obtained;
• A statement of campus policies and procedures to immediately notify the campus community upon the confirmation of a significant emergency or dangerous situation involving an immediate threat to the health or safety of students or employees occurring on campus, unless issuing a notification will compromise efforts to contain the emergency.  The statement must include the college’s University’s procedures to: publicize emergency response and evacuation procedures on an annual basis in a manner designed to reach students and employees; and test emergency response and evacuation procedures on an annual basis;
• A statement of procedures to make timely reports to the campus community about the occurrence of Clery crimes considered to represent a serious or continuing threat to students and employees that are reported to a CSA or Public Safety.  The procedures must confirm that reports will be provided to students and employees in a manner that is timely, will aid in the prevention of similar occurrences and that the names of victims will be kept confidential;
• A statement of policy regarding primary prevention and awareness programs to prevent domestic violence, dating violence, sexual assault, and stalking for all incoming students and new employees and ongoing prevention and awareness campaign for current students and faculty which includes: a statement that the college University prohibits the offenses of domestic violence, dating violence, sexual assault, and stalking; the legal definitions of domestic violence, dating violence, sexual assault and stalking in New York; the definition of consent in reference to sexual activity in New York; safe and positive options for bystander intervention; information on risk reduction; possible sanctions or protective measures that may be imposed by the collegeUniversity; procedures victims should follow if a sex offense, domestic violence, dating violence, sexual assault or stalking has occurred; and disciplinary procedures to be followed in cases of alleged domestic violence, dating violence, sexual assault or stalking;
• A statement of policy regarding missing student notification procedures for students who reside in on-campus housing facilities;
• A statement of campus fire safety policies and procedures, as well as a description of the college’s University’s current student housing fire safety systems; and
• A description of the type and frequency of campus programming designed to inform resident students about campus fire safety procedures and practices.

Preparation and Distribution of Annual Security and Fire Report

The college’s University’s ASR is prepared by the Director of the Public Safety Department using information maintained by Public Safety or provided by other offices such as the Office of Student Life, Residence Life, Campus Security Authorities, and by local law enforcement agencies surrounding the campus.  Each of these offices and/or organizations provides updated policy information and crime data as applicable.

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The websites for Human Resources and Admissions must also contain the exact wording below to inform prospective employees and students about the availability of the Annual Security and Fire Safety Report:

“Canisius College’s University’s Annual Security and Fire Safety Report is available to all current employees and students, as well as prospective employees and students.  This report includes statistics from the previous three years concerning reported crime that occurred on campus, in certain off-campus buildings or property owned or controlled by Canisius College University and statistics for fires in on-campus student housing.  The report also includes institutional policies concerning campus security and other safety information along with fire safety policies and procedures.  You may obtain a hard copy of this report by contacting Public Safety or by visiting the college University website at /public_safety/stats.asp.”

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It is the policy of Canisius College University to retain the records included in the ASR for seven years from the latest publication of the ASR to which they apply.  Support records must also be retained, including crime and fire logs.  These records include, but are not limited to: incident reports and referrals for disciplinary action; timely warning and emergency notification reports; correspondences to and from local police, CSAs, and the Department of Education having to do with Clery Act compliance; copies of notices to students and employees about the availability of the ASR.  All documentation must be dated.

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PURPOSE

The purpose of this policy is to provide guidance to Canisius College University trustees, students, employees, volunteers, as well as all college University vendors regarding the mandatory requirements in New York law that governs the reporting of suspected cases of child abuse and child maltreatment (neglect), and to affirm the commitment of the college University to the protection of the safety and welfare of children who come into contact with the college University community.

POLICY

Members of the Canisius College University community who interact with, supervise, chaperone, or otherwise oversee children in college University sponsored programs, activities, and/or residential facilities, as well as those employees classified as mandatory reporters pursuant to New York law, have an affirmative obligation to report immediately suspected cases of child abuse or maltreatment in accordance with the reporting procedures set forth in this policy.  Moreover, any member of the college University community may report a concern if they have reasonable suspicion that a child has been abused or neglected.

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The duty to report may not apply to certain confidential communications to attorney or members of the clergy in cases where a recognized legal duty of confidentiality applies.

College University physicians, psychiatrists, licensed therapists, and other clinicians as applicable who are reporting suspected child abuse or maltreatment to the New York State Child Abuse & Maltreatment Hotline in connection with their clinical care to patients are not required to notify Public Safety of the report if doing so would breach a patient’s legal rights to confidentiality.

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Mandatory reporters, as well as members of the Canisius College University community who interact with, supervise, chaperone, or otherwise oversee children in college University sponsored programs, activities, and/or residential facilities who suspect that a child may have been abused or maltreated, must take the following steps:

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Prohibition on Retaliation

The college University will not retaliate against any individual who reports a reasonable belief that a minor has been subject to child abuse or neglect.

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Any individual who in good faith makes or participates in making a report under the law is immune from any civil liability or criminal prosecution.  In addition, any person who in good faith makes or participates in making a report under this policy is free from any reprisal at the college University that might otherwise result from compliance with the policy.

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Failure to report is a violation of this policy and may be subject to disciplinary action up to and including termination of employment or dismissal pursuant to the college’s University’s applicable disciplinary policies.

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PURPOSE

The purpose of this policy is to establish the college’s University’s responsibilities for the disclosure of the results of any investigation and/or due process hearing conducted by the college University against a student or employee who is the alleged perpetrator of a crime of violence or a non-forcible sex offense in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act.

POLICY

Canisius College University will, upon written request, disclose to the alleged victim of a crime of violence or a non-forcible sex offense, the results of any investigation and/or due process hearing conducted by the college University against a student or employee who is the alleged perpetrator of the crime or offense.  If the alleged victim is deceased as a result of the crime of violence or non-forcible sex offense, the college University will provide the results of the disciplinary hearing to the victim’s next of kin, if so requested.

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The vice president for student affairs, upon written request, will inform the alleged victim of a crime of violence or a non-forcible sex offense (or next of kin if the victim is deceased) the results of any student investigation and/or due process hearing conducted by the collegeUniversity. 

The associate vice president for human resources and compliance, upon written request, will inform the alleged victim of a crime of violence or a non-forcible sex offense (or next of kin if the victim is deceased) the results of any employee investigation and/or due process hearing conducted by the collegeUniversity.

RELATED POLICIES

Campus Security and Fire Safety Report Policy

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PURPOSE

The purpose of this policy is to establish the college’s University’s responsibilities and procedures for the reporting of emergency incidents and/or dangerous situations involving an immediate threat to the health or safety of Canisius College University students or employees and the college’s University’s responses to such reports, including the issuance of notifications to the college University community.

POLICY

Canisius College University is committed to immediately notifying the campus community of a significant emergency or dangerous situation involving an immediate threat to the health or safety of students or employees occurring on campus.  In the event of an emergency situation, the college University will use the emergency response and notification procedures and guidelines set forth in this policy to notify members of the campus community of the emergency situation or immediate threat.

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Emergency Notification—a communication triggered when there is confirmation of a dangerous situation or emergency with immediate impact to life or property at Canisius CollegeUniversity.

PROCEDURES/GUIDELINES

Emergency Response Evacuation

The appropriate response by the college University to a specific emergency will depend on the relevant facts and circumstances.  Emergency situations may consist of police, fire, medical, and environmental emergencies.  Because of their fluid nature and the variety of possibilities associated with each type of emergency, it is difficult to define specific procedures for dealing with each emergency.  When notified about an emergency, the Department of Public Safety will immediately respond to investigate.  The primary goal of the initial response and investigation is to determine the nature of the emergency and take appropriate actions to safeguard human life, contain the emergency, and assist in determining emergency notification methods.  Specific actions could consist of facilitating evacuations, building lockdowns, and a variety of general or tactical responses.  Depending on the nature of the emergency, other public emergency response agencies may be called to assist.  Evacuation drills are coordinated jointly by Public Safety, Academic Affairs, and Facilities Management and are held in conjunction with fire drills.  Annually four fire drills are conducted in each residence facility and two in each academic and support building.  The purpose of the evacuation drill is to evaluate the general evacuation process in each building and to identify and remedy deficiencies that arise as a result of the drill.  In the days prior to the drills all members of the campus community are sent an email notification informing them about evacuation procedures and the upcoming drills.  All members of the campus community are required to comply with evacuation policies and violations are noted and may be referred for follow up.  The Canisius College University Crisis Response Plan (CRP) is tested once per year during a disaster scenario tabletop exercise involving each official and/or department having a role or responsibility in the CRP.

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When a significant emergency or dangerous situation that poses a serious threat to the health or safety of members of the campus community is confirmed by first responders, the Department of Public Safety will immediately notify the affected members of the campus community about the emergency unless it is determined by the first responders that such immediate notification will compromise efforts to assist victims, contain the emergency, or have a negative effect on the response or mitigation.  Once the aforementioned considerations are resolved the notification will commence without delay.  The content of the notification and notification methods will be determined by college University officials involved in managing the emergency pursuant to the Canisius College University Crisis Response Plan.  Such officials may primarily consist of public safety, student affairs and public relations administrators and executives.  Notification methods consist of any or all of the following:

Canisius Alert System: The Canisius Alert System is an emergency notification system that enables College University officials to quickly notify the campus community in the event of a significant emergency.  The notices can be automatically sent to the cellular telephones and residential telephones, e-mail accounts, and other communication devices that have been pre-selected by those members of the campus community who have registered to receive the emergency alerts.  The system is tested twice annually.

Canisius Emergency Public Alerting System: The Canisius Emergency Public Alerting System is a speaker system located inside buildings throughout the campus that enables certain college University officials to broadcast real time or pre-recorded emergency voice announcements in the event of a significant developing emergency situation on campus or in the general campus area.  Depending on the emergency the announcements can be sent to individual buildings, groups of buildings, or as a general announcement to all campus buildings.  The system is tested tactically on an annual basis.  The sound capability of the system is tested daily.

Canisius College University Website: The Canisius College University website is used as a primary communication vehicle for the quick notification of emergency, college University closings or class cancellations. Information for the website can be uploaded from remote locations to facilitate the quick dissemination of information.  In the event of a campus crisis, a Campus Alert Homepage has been prepared to announce and chronicle events and provide support information to various audiences.  If the college University website is disabled because of a campus emergency, the college University has made arrangements with a remote web service provider to publish an emergency homepage in order to maintain web communication.

College University Crisis Plan

The Canisius College University Crisis Response Plan (CRP) provides important information in the event of an emergency or the occurrence of a natural disaster within the general area of the college’s University’s campus that impact academic or other operations.  The basic emergency procedures contained in the CRP are designed to protect lives and property through effective use of college University and community resources.  A copy of the plan can be found online.

At the beginning of each academic year, Public Safety sends the college University community a copy of the CRP via e-mail, reminding them to review it, outlining how the college’s University’s emergency communication system works, and alerting them that the system will be tested.  As noted earlier, Canisius College University tests its emergency communication system and the CRP at least annually.  Testing may be announced or unannounced at the discretion of Public Safety.  For each test it conducts, Public Safety will document a description of the exercise, the date, the time and whether it was announced or unannounced.  All emergency test documentation will be retained for seven years.

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Campus Security and Fire Safety Report Policy

College University Crisis Response Plan TBA

Fire Safety Policy

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PURPOSE

The purpose of this policy is to promote fire safety and awareness at the college University and to enable Canisius College University to comply with the The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Higher Education Opportunity Act of 2008 and applicable implementing regulations, which require each institution of higher education that maintains on-campus student housing to establish certain fire prevention and safety procedures and programs and to make annual disclosures regarding these procedures and programs as well as statistics regarding fires in its housing facilities.

POLICY

Canisius College University complies with the The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Higher Education Opportunity Act of 2008 fire safety policies and reporting requirements by (i) maintaining a fire log and statistics regarding any fires in on-campus housing facilities; (ii) maintaining fire safety systems in all student housing facilities; (iii) conducting regular fire drills in residence halls; (iv) maintaining evacuation plans for each residence hall; (v) providing and publicizing fire safety and training programs for students and employees; and (vi) annually disclosing fire statistics and fire safety program information as part of the college’s University’s Annual Security and Fire Safety Report.  The components of college’s University’s fire safety program are set forth more fully in the Procedures/Guidelines section of this policy.

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Public Safety is responsible for collecting the following fire statistics for college University residence housing:

• The number of fires and the cause of each fire in college University residence housing;
• The number of deaths related to the fire in the college University residence housing;
• The number of injuries related to the fire in the college University residence housing that resulted in treatment at a medical facility;
• The value of property damage related to the fire at a college University residence.

These statistics are published in the Annual Security and Fire Safety Report and on the college University website.

Fire Log

Public Safety maintains a fire log, which lists all fires in the college University residence halls that have been reported to Public Safety for the most recent 60-day period.  The fire log is updated daily, Monday through Friday.

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Interested individuals with proper identification may review the fire log for the most recent 60-day period at Public Safety 24 hours a day, seven days a week.  Any portions of the fire log older than 60 days will be made available within two business days of a request for public inspection.  Archived fire logs are maintained by the college University for a period of seven years.

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It is the policy of Canisius College University that any known or suspected fire or activated fire alarm must be immediately reported to Public Safety at (716)888-2330.

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All resident students must immediately evacuate their residence facility upon activation of a fire alarm by following the aforementioned procedures.  Failure to do so will result in disciplinary sanctions, not limited to but could include removal from the residence halls, residence/college University probation, and completion of fire education workshop.

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PURPOSE

The purpose of this policy is to comply with the Jeanne Clery Act and Title IX and to identify those college University employees required to report concerning behaviors, harassment, discrimination and crimes to appropriate administrators on campus.

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There are three federal laws that establish responsibilities for employees of colleges Universitys and universities to report certain types of crimes and incidents-- the Clery Act, Title IX, and Title VII.  Pursuant to these laws, certain employees at Canisius College University are required to report applicable criminal incidents to Public Safety and/or the Title IX Coordinator. 

It is therefore the policy of the college University to define all employees with supervisory or leadership responsibilities or responsibilities related to student welfare as mandatory reporters.  If a mandatory reporter learns about sexual harassment, discrimination, sexual violence or other forms of sexual and gender-based misconduct (i.e., Domestic Violence, Dating Violence, Sexual Exploitation, and Stalking), s/he is expected to promptly contact the college’s University’s Title IX coordinator.  The Title IX coordinator will take responsibility for prompt notification of Public Safety and other appropriate college University officials.  Other serious crimes covered by the Clery Act must be reported to Public Safety.  All concerning and disruptive student behaviors must be reported to the Office of Student Life. Concerning and disruptive employee, volunteer, and third party behaviors must be reported to Human Resources.  All emergencies should be reported to the Public Safety.  In addition, college University policy and New York state law mandates that certain individuals report incidents of child abuse and neglect (see Child Abuse and Maltreatment Policy). 

The procedures below identify which employees are obligated to make a mandatory report to the appropriate college University authority (and law enforcement if applicable) and what types of crimes or incidents must be reported.

All other members of the college University community are strongly encouraged to report concerning behaviors, discrimination, sexual and gender-based misconduct, and crimes to Public Safety.

DEFINITIONS

Responsible Employee—a college University employee who has the authority to take action to redress the harassment, has the duty to report other harassment or misconduct to appropriate officials, or is someone a student could reasonably believe has this authority or responsibility.

Campus Security Authority (CSA)—a college University employee who has significant responsibility for student and campus activities, and as such is trained by the college University to report certain crimes occurring on campus or at a college University sanctioned event to Public Safety for inclusion in the college’s University’s Annual Security and Fire Report.  See Procedures/Guidelines section of the policy for a listing of the college’s University’s CSAs.

PROCEDURES/GUIDELINES

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The Clery Act recognizes certain college University officials and offices as campus security authorities (CSAs) and members of the college University community may report any crime or emergency occurring on campus or at a collegeUniversity-sanctioned event to them.

At Canisius CollegeUniversity, the following individuals have been designated as CSA’s:

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Each of these individuals are required and trained to report incidents of a Clery crime occurring on campus or at a college University sanctioned event to Public Safety for inclusion in the college’s University’s Annual Security and Fire Report.

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Pursuant to Title IX, certain employees known as responsible employees who knew or, in the exercise of reasonable care, should have known about sexual or gender-based harassment that creates a hostile environment are required to report this information to the College’s University’s Title IX coordinator.  At Canisius CollegeUniversity, the following positions/offices are designated by the college University to be responsible employees:

• Human Resources staff;
• Student Life staff;
• Public Safety staff;
• Office of Athletics staff (including coaches);
• The president, vice presidents, and their staff; and
• Faculty.

The college University requires that all Responsible Employees immediately report to the Title IX coordinator all relevant details about the alleged incident that the college University will need to determine what happened – including the names of the reported party and responding party, any witnesses, and any other relevant facts, including the date, time and specific location of the alleged incident.  To the extent possible, information reported to a responsible employee will be shared only with people responsible for handling the college’s University’s response to the report.  A responsible employee will not share information with law enforcement without the reported victim’s consent or unless the reported victim has also reported the incident to law enforcement.

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PURPOSE

The purpose of this policy is to convey the procedures of the college’s University’s response to reports of missing residential students, as required by The Higher Education Opportunity Act of 2008.

POLICY

Canisius College University will investigate any report of a missing student residing in any of the college’s University’s residential housing and take appropriate action to ensure all notifications and actions comply with legal mandates.  In accordance with the procedures and guidelines set forth in this policy, Public Safety will notify law enforcement when a student is determined to be missing.

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Campus Security Authority—a college University employee that has significant responsibility for student and campus activities, and as such is trained by the college University to report certain crimes occurring on campus or at a collegeUniversity-sanctioned event to Public Safety for inclusion in the college’s University’s Annual Security and Fire Report.

Missing Student—a student is considered missing when a student residing in college University housing has been absent from Canisius College University for more than 24 hours without any known reason.

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All students residing in the college University housing are annually provided the option of identifying a contact person or persons whom the college University will notify if the student is determined to be missing by Public Safety, the Office of Student Life, Residence Life staff, or a local law enforcement agency.  The contact information will be confidential, accessible only to authorized college University officials and law enforcement, and may not be disclosed except in a missing person investigation.  For a person under the age of 18 (who is not emancipated), and for purposes of missing student notification, the person(s) to be contacted must be a custodial parent or guardian.

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When a student who resides in college University housing is determined to have been missing for 24 hours, the appropriate member of the Threat Assessment Team will notify individual(s) identified as the missing person’s emergency contact(s) within 24 hours.  In situations in which the student has failed to designate a contact for missing student notification, Public Safety or the appropriate member of the Threat Assessment Team will use college University records and resources to continue its investigation.  Family members, including those not formally identified by the student, may be contacted during the course of the investigation to resolve a report of a missing student.

Notification of the Buffalo Police will be the responsibility of Public Safety after initial steps to locate the missing person are unsuccessful. In all instances, Buffalo Police will be notified that the student is missing within 24 hours of the college University determining that the student is missing. 

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The listing contacts for any missing student will be advised of the resolution of a student’s missing status.  These contacts will further be advised of law enforcement options in cases where the student is not located by the collegeUniversity.

RELATED POLICIES

Campus Law Enforcement Policy

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PURPOSE

The purpose of this policy is to comply with the Family Educational Rights and Privacy Act, as amended by The Campus Sex Crimes Prevention Act, which require each institution of higher education to disclose information concerning registered sex offenders.

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In compliance with the Act, it is the policy of Canisius College University to provide a link in the Annual Security and Fire Safety Report to the New York State Sex Offender Registry website.  The campus community can obtain up-to-date law enforcement agency information provided by the state of New York concerning registered sex offenders from the New York State Sex Offender Registry website at:  http://www.criminaljustice.ny.gov/.  Unlawful use of the information for purposes of intimidating or harassing another may be a crime and punishable by law.

The Campus Sex Crimes Prevention Act also requires convicted sex offenders to notify the state and police in the jurisdiction in which they live if they are enrolled, carry on a vocation or are employed in a post-secondary institution.  Further, convicted sex offenders who attend Canisius CollegeUniversity, or who are employed or carry on a vocation at the collegeUniversity, either on a full or part-time basis, must register with Public Safety.

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Employment – Registered sex offenders are not barred from employment or enrollment at Canisius CollegeUniversity. Limitations and restrictions on employment and enrollment must be reasonable, job related (for employees), and directly related to areas of potential risk. Registered sex offenders are, however, prohibited from working in or being on the premises, without proper authority, of any area of the college University that is designated to provide service/care to minor children.  They are also prohibited from working in the college University residence halls and being present in the living areas of college University residential housing.

Enrollment – Registered sex offenders are prohibited from living in college University housing and being present in the living areas of college University residential housing.  Other locations and/or events may be added at the discretion of the Senior Leadership Team.

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PURPOSE

The purpose of this policy is to promote security awareness at the college University and to enable Canisius College University to comply with The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and The Higher Education Opportunity Act of 2008, and applicable implementing regulations, which require each institution of higher education to establish security awareness and crime prevention programs and to make annual disclosures regarding these programs.

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It is the policy of Canisius College University to comply with The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and The Higher Education Opportunity Act of 2008 and applicable implementing regulations by conducting annual programs that: (i) inform students and employees about the college’s University’s campus security procedures and practices; (ii) encourage students and employees to be responsible for their own security and the security of other; and (ii) inform students and employees about crime prevention practices.  The components of college’s University’s programs are set forth more fully in the Procedures/Guidelines section of the Policy.  In addition, a summary of the college’s University’s programs is published annually in the college’s University’s Annual Security and Fire Safety Report.

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PROCEDURES/GUIDELINES

As part of the college’s University’s educational mission, Public Safety teaches members of the campus community how to reduce their chances of suffering from a violation of their property or of themselves.  To accomplish this, the department operates a crime prevention unit staffed by officers trained in crime prevention techniques.  These officers conduct meetings, workshops and programs dedicated to the introduction and training of crime prevention methods and strategies.  Canisius collaborates with officers from police departments in the surrounding area.

The college’s University’s crime prevention program is based on the dual concepts of eliminating or minimizing criminal opportunities whenever possible and encouraging all members of the campus community to take an active role in providing a safe, secure campus.  The following is a partial listing of the college’s University’s crime prevention programs and security measures:

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Access Control System: All residential facilities, computer labs and campus buildings are equipped with electronic access control devices.  Access to these locations is only provided to students and staff members who possess a properly coded Canisius College University identification card.

Emergency Telephones: Interior and exterior emergency telephones linked directly to the Department of Public Safety are located throughout the campus. Each of these telephones is answered by a Public Safety dispatcher.

Electronic Alarm Systems: A state-of-the-art intrusion and panic alarm system registers emergency situations with the Public Safety Office.  Most collegeUniversity-owned buildings on the campus area are monitored through this system.

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PURPOSE

The purpose of this policy is to provide guidelines for the use of security cameras on the Canisius College University campus in a manner that enhances security and aids law enforcement while respecting the privacy expectations of members of the college University community.

POLICY

Responsibility for determining the appropriateness of installing Canisius College University authorized security cameras on campus that will be used for non-instructional purposes, and for disseminating and implementing this policy is delegated to Public Safety.

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Private Areas—areas in which a person has a reasonable expectation of privacy, including, but not limited to non-common areas of residence halls, residence hall corridors, bathrooms, shower areas, locker and changing rooms and other areas where a reasonable person might change clothes.  Additionally, areas designed for the personal comfort of college University employees or the safeguarding of their possessions, such as lounges and locker rooms, and areas dedicated to medical, physical, or mental therapy or treatment are considered private areas for the purpose of this policy.

Public Areas—areas made available for use by the public, including, but not limited to, campus grounds, parking areas, building exteriors, loading docks, areas of ingress and egress, classrooms, lecture halls, study rooms, lobbies, theaters, libraries, dining halls, gymnasiums, recreation areas, and retail establishments.  Areas of the college University in which persons would not have a reasonable expectation of privacy, but to which access is restricted to certain college University employees, such as storage areas, are also be considered public areas for the purpose of this policy.

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All recording or monitoring of the activities of individuals or groups by Canisius College University authorized security cameras will be conducted in a manner consistent with existing college University policies, and will never be based on the subjects’ personal characteristics, including basis of race, color, sex, religion, ancestry, national origin, age, sexual orientation, disability, veteran status, gender identification, or genetic information or any other characteristic protected by federal, state or local law.

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All recording or monitoring of public areas for security and safety purposes by Canisius College University authorized security cameras is limited exclusively to practices that will not violate the standard of a reasonable expectation of privacy.

Recorded images made by Canisius College University authorized security cameras will be archived in a secure location for a specific predetermined period of time by Public Safety and will be accessible to authorized personnel on an as needed basis only.  Upon expiration of the predetermined time period for storage, all recorded images will be destroyed unless they are being used as part of an ongoing investigation of criminal or disciplinary activity.  The alteration of previously recorded images is strictly prohibited.

Recorded materials are available only to duly authorized officials of Canisius College University and appropriate law enforcement agencies, as provided in this policy.  These materials may be used only in connection with: (a) Disciplinary proceedings involving student(s) or Canisius College University employees or agents; (b) Actual or potential litigation involving Canisius CollegeUniversity, in the event the material may be relevant to the issues involved in such litigation; (c) Any other action taken by Canisius College University in which the material may be relevant to the action; or made available for use by a law enforcement agency in connection with criminal proceedings in the event the material may be relevant to the issues involved in such proceedings; and (d) Such other lawful and legitimate purposes as determined by the president of the collegeUniversity, in consultation with the director of public safety.

An audit of the location, use, and effectiveness of all security cameras used for the recording and monitoring of public areas for non-instructional purposes will be conducted by Canisius College University under the guidance of the director of public safety on regular basis.

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PURPOSE

The purpose of this policy is to identify and set forth policies and procedures pertaining to the Students of Concerns Committee.  The team exists as a proactive, multi-disciplinary committee in support of the safety, health, and well-being of all students.  Its goal is to provide a structured positive method for addressing student behaviors that may adversely impact the college University community, the mission of the collegeUniversity, and may involve psychiatric and/or safety issues.

POLICY

Canisius College University is committed to promoting and maintaining an environment where students participate in the educational process without compromising the health, safety, or welfare of themselves or others.  The procedures and policy guidelines set forth in this policy create a campus based multi-disciplinary intervention and response committee to engage students who may pose a threat to the College University community or to themselves

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The Students of Concerns Committee (“SOCC”) provides a means by which members of the college University community may report instances of observed conduct, actions, or statements by a student that represent a direct threat of harm to members of the campus community or to themselves or who poses a significant disruption to the college’s University’s living, learning, or work environment. 

The SOCC may then assess the risk associated with these concerns and, in cooperation with other appropriate college University offices or departments, formulate an appropriate response when a student’s behavior and/or statements generate concern that he/she may present a threat to the health or safety of others or to themselves.

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The SOCC meets bi-weekly during the academic year to identify, assess, and respond to any student who is displaying behaviors that may impact their ability to be successful in the college University environment.  The concerns may range from small changes in personality, a family crisis or death, or larger behavioral issues that may create a significant amount of concern. The issues addressed may be first indicators that a student needs assistance or continuous support or outreach.

Instances of observed conduct, actions, and statements by the student that represent a direct threat to members of the campus community may be reported to the SOCC by any student, parent, or employee of the CollegeUniversity, and by others not directly associated with the collegeUniversity.  The most common method of reporting by staff and faculty is done via the Student Status Report System through iAdvise.  Other may report by contacting any members of the SOCC.  In emergency situations, individuals should immediately call local law enforcement by dialing 911 and then Public Safety at (716) 888-2330.

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The SOCC will assess the situation and make a determination that takes into consideration the student’s best interest, as well as the best interest of the college University community.  In the event of a psychological emergency, the Psychological Major Emergency Situations procedures set forth in the Crisis Response Plan will be followed.  Other possible outcomes include, but are not limited to: appropriate treatment; referral to an additional campus resource; reduction in access to courses and/or facilities; and withdrawal from the collegeUniversity. 

In determining an appropriate outcome, the college University will consider whether there is a reasonable way to accommodate the student to decrease the safety risk to the student or others and/or to ensure compliance with college University policies.  Moreover, any decision to withdraw a student from the college University will be made in consultation with a professional qualified to interpret the evidence.  The decision rendered by the team will be made in a nondiscriminatory manner based on the observation of a student’s conduct, actions, and statements and not be based on a slightly increased, speculative, or remote risk of substantial harm to oneself or others.

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Retaliating against a person who has made a report to the team in good faith or has participated in an investigation is prohibited.  Retaliation includes, but is not limited to: ostracizing the person; pressuring the person to drop the report or not participate in an investigation; or taking other adverse action against the person.  An individual who engages in retaliation under this policy will be subject to discipline in accordance with the college’s University’s personnel, faculty, or student life policies, as applicable.

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PURPOSE

The purpose of this policy is to establish the college’s University’s responsibilities and procedures for issuing a timely warning to the college University community about criminal activity to help them avoid a continuing threat and aid in the prevention of similar crimes.

POLICY

Canisius College University will issue a Timely Warning Notice in the event it receives notice of an alleged Clery Act crime (identified below) occurring on campus, on public property within or immediately adjacent to the college’s University’s campus, or in or on non-campus buildings or property controlled by the collegeUniversity, where the college University determines, in its judgment, that the allegations present a serious or continuing threat to the Canisius College University community.

DEFINITIONS

Bias—a preformed negative opinion or attitude toward a group of persons based on their race, gender, gender identity, religion, disability, sexual orientation or ethnicity/national origin.

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Timely Warning—a communication triggered when a crime is reported and the college University determines there is a continuing threat to the campus community. Crime reports do not always require an emergency notification, but are released once the pertinent information is available.

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Whether to issue a Timely Warning Notice is determined by Public Safety on a case-by-case basis for Clery Act reportable crimes: arson, criminal homicide, burglary, robbery, sex offenses, aggravated assault, motor vehicle theft, domestic violence, dating violence, stalking and hate crimes, as defined by the Clery Act.  Timely warning notices may also be issued for other crimes as determined necessary by Public Safety.  The college University will document and retain the justification for determining whether to issue a timely warning notice for a seven-year period.

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Canisius Alert System: The Canisius Alert System is an emergency notification system that enables college University officials to quickly notify the campus community in the event of a significant emergency.  The notices can be automatically sent to the cellular telephones and residential telephones, e-mail accounts, and other communication devices that have been pre-selected by those members of the campus community who have registered to receive the emergency alerts.  The system is tested twice annually.

Canisius Emergency Public Alerting System: The Canisius Alerting System is a speaker system located inside buildings throughout the campus that enables certain college University officials to broadcast real time or pre-recorded emergency voice announcements in the event of a significant developing emergency situation on campus or in the general campus area.  Depending on the emergency the announcements can be sent to individual buildings, groups of buildings, or as a general announcement to all campus buildings.  The system is tested tactically on an annual basis.  The sound capability of the system is tested daily.

Canisius College University Website: The Canisius College University website is used as a primary communication vehicle for the quick notification of emergency, college University closings or class cancellations. Information for the website can be uploaded from remote locations to facilitate the quick dissemination of information.  In the event of a campus crisis, a Campus Alert Homepage has been prepared to announce and chronicle events and provide support information to various audiences.  If the college University website is disabled because of a campus emergency, the College University has made arrangements with a remote web service provider to publish an emergency homepage in order to maintain web communication.

Written timely warning notices typically contain in the subject line the phrase “Timely Warning Notice” or “Crime Alert” depending on the nature and severity of the threat.  The body of each timely warning notice will include a short description of the crime or incident giving the time and date, location, reported offense, suspect description, weapon used (if any), suspect vehicle (if any) and method of operation used to facilitate the crime.  The notice will also include personal safety information to aid members of the college University community in protecting themselves from becoming victims of a similar crime and to promote overall safety for the college University community.  In no instance, however, will a timely warning notice include the name of the victim or other identifying information about the victim.  Finally, in developing the content of the timely warning notice, the college University will take all reasonable efforts not to compromise on-going law enforcement efforts.

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PURPOSE

The purpose of this policy is to establish restrictions regarding the possession or use of weapons and other dangerous instruments on campus or at a collegeUniversity-sponsored activity or event.

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The unauthorized or illegal possession, use or sale of firearms, airsoft guns, air guns, paintball guns, ammunition, fireworks, explosives or any lethal weapon or dangerous instrument, is strictly forbidden on campus and subject to college University discipline, as well as criminal charges.  Approval for possession and use of firearms is limited to specific situations such as Reserve Officers Training Corps (ROTC) supervised activities, Canisius Public Safety officers engaged in their official duties and commissioned law enforcement officers engaged in their official duties.  All other possession or use of a weapon must be authorized in writing by the Canisius College University director of public safety.

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Lethal Weapons and Dangerous Instruments—firearms, airsoft guns, air guns, paintball guns, ammunition, fireworks, explosives, or thing which, in the manner it is used, is intended to be used or threatened to be used, is known to be capable of producing death or serious bodily injury.  Examples of lethal weapons and dangerous instruments include but are not limited to: firearms of any description, paintball, carbon dioxide and spring propelled guns, swords, dirks, knives, brass knuckles, blackjacks, bow and arrows or crossbows or other devices designed or intended to propel a missile of any kind, stun guns, stun batons, tasers or other electronic or electric weapons, fireworks, bombs, and other explosive devices that may be implemented for the infliction of serious bodily injury, and any other instrument deemed to be a weapon.  This list is not intended to list all possible weapons; final determination is at the discretion of the collegeUniversity.

PROCEDURES/GUIDELINES

Sanctions

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Active sworn law enforcement officers are permitted to bring a firearm to campus or keep a firearm locked inside their vehicle in any collegeUniversity-owned or leased parking lot. 

In addition, there may be theatrical productions, displays, props used in plays, props used in class presentations or educational workshops that may appear to violate the letter of this policy, but this is not the intent of this policy.  In such cases, written approval granting permissible use of the props from the director of public safety is required before the activity may take place.  Those responsible for the activity must remove the props from the college University property at the end of the term of the permission.

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Fire Safety Policy

Timely Warnings Policy

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