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- Alternative text accommodations are provided to students who are registered with Accessibility Support and have been approved for this accommodation by the Director.
- Students requesting alternative text must be enrolled in the course for which the alternate text is being requested. Requests for alternative text must be received with each new semester as well as each new class. It is recommended that requests be made at least 4-6 weeks in advance of classes starting. If the student has trouble obtaining this information from the course instructor, the student must contact Accessibility Support as soon as the delay is known. The student is still responsible for purchasing the textbook(s) appropriate for each class.
- In order to receive alternate text materials, the student must verify that the instructional materials have been purchased and/or ordered. Accessibility Support will then or order materials on behalf of the student.
- In order to secure a request for alternate text (e-text, Braille, tactile graphics, large print) please complete the on-line Alternative Text Request form. Please complete one form per each alternate text service needed.
- Alternate text requests should be submitted as soon as the student enrolls in a course. Late requests will be honored with the understanding that Accessibility Support will attempt to complete the work in a timely fashion. Turn-around times for alternate text requests are determined on a case by case basis. Upon review of material to be formatted and converted, Accessibility Support will notify the student of the projected completion date.
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- When students choose to request unformatted e-text (text in its native format from the publisher) hard copy materials will not be required. Accessibility Support’s ability to deliver unformatted text is directly impacted by the student’s timing of request to Accessibility Support and the publisher’s response to the request for e-text.
- Accessibility Support will make every effort to work with publishers to receive e-text in a timely manner and in a useable format.
- All requests for unformatted e-text will be made for a preferred and useable format. Requests for formatted e-text will require the student to electronically submit the Alternative Text Request form online.
Formatted Text:
- Students may also have a need to request formatted/edited text. Requests for formatted e-text will require the student to electronically submit the Alternative Text Request form online.
- Alternate text production for formatted text will begin when Accessibility Support has received the online request form, the hardcopy textbook and the instructor’s course syllabus. Students will not their hard copy materials back from Accessibility Support upon completion of the conversion to alternative text.
- Accessibility Support will request e-text directly from publishers for all requests. If the alternate text request is for formatted text and there is no response from the publisher, the college will scan the hard copy materials and begin production. The time frame will be established on a case-by-case basis based on student need.
- In order to meet immediate needs of as many students as possible, formatted alternate text may be provided in stages based on the course syllabus and direction from the student making the request.
- Students can produce hard copy alternate text, such as Braille, from electronic files provided by Accessibility Support or large print by using the copy machine.
- In the event that a student drops the class, or there is a change in the alternate text need, the student is to notify Accessibility Support so the office can respond accordingly by either discontinuing or modifying the current and future job(s) in progress.
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