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Visitors and others third party users who violate the provisions of the university’s copyright policies are subject to loss of access to the university’s information technology resources.  Moreover, the vice president for business for finance and finance administration may administer other appropriate sanctions.

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• Determine who would be an appropriate speaker or performer given the university’s mission and Catholic or Jesuit identity;
• Consult with the appropriate Senior Leadership Team member with oversight responsibility for the individual or organization sponsoring the speaker or performer concerning the qualifications and appropriateness of the proposed speaker or performer and receive preliminary approval;
• Prepare a budget (include speaker’s fees, reception costs, transportation costs, etc.) and submit a funding request to the appropriate department head.  A W-9 will be required to pay the individual;
• Receive final approval from the appropriate Senior Leadership Team member. The written request to the appropriate Senior Leadership Team member must include the following: the name of the individual(s) to be invited, the group(s) to be addressed, and the subject and title of the presentation or performance; if a speaking engagement, a professional vita or description of the qualifications of the speaker to address the subject of the presentation; the purpose, time and date of the presentation or performance, facility requirements, audio-visual needs, food service needs, etc.; and any associated costs of the presentation (speaker fees, food costs, travel expenses, rental expenses, housing costs, etc.);
• Requests to invite a guest speaker running for political office must be approved by the Office of the President and otherwise meet the regulations and procedures set forth in the university’s Political Activities Policy;
• If the speaker or performance is approved by the appropriate Senior Leadership Team member, a contract rider and/or performance agreement will need to be approved by the Business the Finance and Finance Administration Office, which will forward the approved rider and/or performance agreement to the speaker or performer; and
• Once the signed contract rider and/or performance agreement are received, the appropriate Senior Leadership Team member signs the final documents.

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Note: Requests for university financial data must be submitted to the Office of Business Finance and FinanceAdministration, which will work in collaboration with the Office of Institutional Research and Effectiveness in disseminating such data to external sources.

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• If the accused is an administrator/staff member or volunteer, the matter will be referred to the associate vice president for human resources and compliance (see Volume III of the Canisius University Policy Manual);
• If the accused is a faculty member, the matter will be forwarded to the vice president for academic affairs for resolution pursuant to procedures set forth in the Faculty Handbook;
• If the accused is a student, the matter will be forwarded to the vice president for student affairs for formal resolution under the Community Standards procedures set forth in Volume VI of the Canisius University Policy Manual; and
• If the accused is a vendor or contractor, the vice president for business for finance and finance administration will enact appropriate corrective action, which may include removal from the campus(es) and termination of any applicable contractual or other arrangements.

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